Appointment Letter Generator
Draft a clean, professional appointment letter confirming a new hire in minutes. Enter the role and terms, preview live, and download a ready-to-sign PDF.
Appointment Letter details
Fill the role and terms, the letter updates as you type.
About the Appointment Letter Generator
An appointment letter is the formal document an employer issues to confirm that a candidate has been appointed to a role, after the offer has been accepted and the person is joining. It records the designation, compensation, probation, notice period and the key conditions of service, and is signed by both the employer and the employee. A clear appointment letter sets expectations from day one and protects both sides. This free generator helps you produce a clean, professional appointment letter and download it as a PDF in minutes.
How to create your appointment letter in 3 steps
Enter the details
Fill in the form on the left. Every field is optional to explore, and your inputs stay in your browser.
Preview instantly
Watch the document build live on the right as you type, formatted and ready.
Download the PDF
Click Download PDF to save a clean, print-ready copy in one click.
Appointment letter versus offer letter
An offer letter comes first and proposes employment for the candidate to accept. The appointment letter is issued around the joining date to confirm the appointment and set out the full terms of employment, such as probation, notice period and the duties of the role. Many organisations issue both. If you need the earlier document, the Offer Letter Generator covers it.
Need a custom-drafted appointment letter?
Our team provides document drafting and review assistance tailored to your requirements, so your paperwork is accurate and ready to use.
Frequently Asked Questions
A complete appointment letter states the designation, department, place of posting, date of joining, annual compensation (CTC), probation period, notice period and working hours. It also covers duties and reporting, confirmation on completion of probation, confidentiality and adherence to company policies, and closes with a signature from the employer and an acceptance section for the employee.
No. An offer letter is issued first to propose employment and is accepted by the candidate. An appointment letter is issued to confirm the appointment and sets out the detailed terms and conditions of employment. If you need the earlier document, you can use the Offer Letter Generator.
An appointment letter records the agreed terms of employment and, once signed by both parties, forms the basis of the employment relationship along with the company policies in force. For specific situations, have the document reviewed by a qualified professional.
Yes. The generated letter prints the company name and address as a clean header. You can download the PDF and place it on your printed letterhead, or share it as is.
No. The details you enter stay in your browser and are used only to build the preview and the PDF. Nothing is sent to our servers.
Nebin Binoy 
