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Get complete event-based compliance support with expert CA/CS guidance. File DIR-12, INC-22, PAS-3, SH-7, and more starting from ₹2,499. Avoid ₹100/day late filing penalties.
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Get professional assistance with all MCA event-based filings, from board resolution drafting to filing confirmation.
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Shareholder Resolution (if required)
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This guide covers all event-based ROC filings for Private Limited Companies, One Person Companies (OPCs), LLPs, and Section 8 Companies under the Companies Act, 2013 and LLP Act, 2008. It does not cover annual compliance (AOC-4, MGT-7), income tax filings, or GST returns. For those, see our annual compliance and GST return filing pages.
Event-based compliances are mandatory ROC filings triggered when a company or LLP undergoes a specific corporate event, such as director appointment, registered office shift, share allotment, or capital increase, requiring the prescribed MCA form to be filed within 15 to 30 days.
The Companies Act, 2013 and LLP Act, 2008 mandate these filings across 4 broad categories: director-related events (Sections 149 to 169), capital-related events (Sections 39 to 64), structure-related events (Sections 12 to 14), and charge-related events (Section 77). The Registrar of Companies (ROC) is the authority under the Ministry of Corporate Affairs responsible for processing all event-based filings submitted through the MCA portal for each state jurisdiction. Unlike annual compliance for private limited companies with fixed calendar deadlines (AOC-4 by October 29, MGT-7 by November 28), event-based compliance has no fixed date. The clock starts the moment the corporate event occurs. A special resolution is a resolution passed at a general meeting by shareholders holding at least 75% of the voting rights, required for major structural changes such as authorized capital increase, name change, and MoA alteration. Late filing attracts an additional fee of ₹100 per day under Section 403 with no maximum cap. All forms are filed electronically on the MCA V3 portal at www.mca.gov.in. The MCA V3 portal is the Ministry of Corporate Affairs' online filing platform where companies and LLPs submit all statutory forms, annual returns, and event-based compliance documents. For a broader view of compliance services covering both annual and event-based obligations, IncorpX offers complete packages. Refer to the full text of governing legislation on the MCA Acts and Rules e-book portal. Also see our event based ROC forms guide and ROC compliance calendar 2026-27 for detailed reference.
CS Priya Sharma, Senior Compliance Manager at IncorpX, notes: "The most common mistake companies make is treating event-based filings as optional. A single missed DIR-12 filing can accumulate ₹9,000 in penalties within 90 days and trigger director disqualification proceedings under Section 164(2). Our team processes over 800 event-based filings every month, and pre-scrutiny validation before MCA upload eliminates 100% of avoidable rejections."
Quick Facts: Event-Based ROC Compliance
Parameter
Details
Governing Law
Companies Act, 2013; LLP Act, 2008
Regulator
Registrar of Companies (ROC), Ministry of Corporate Affairs
Processing Time
5 to 15 working days
Government Fee
₹200 to ₹5,000+ (varies by form)
Professional Fee
Starting ₹2,499 (IncorpX)
Late Filing Penalty
₹100/day (no cap)
Filing Portal
MCA V3 (www.mca.gov.in)
Types of Event-Based Compliances for Companies & LLPs
Event-based compliances cover a wide range of corporate activities. They fall into 4 main categories, each with specific MCA forms, filing deadlines, and resolution requirements. Every event below requires prompt ROC intimation to keep your company's MCA records current and avoid penalties.
Step 1: Has a corporate event occurred (director change, office shift, share allotment, capital increase, name change, charge creation)? If Yes, proceed to Step 2.
Step 2: Identify the event category and applicable form:
Director appointment, resignation, or removal → File DIR-12 within 30 days
Office change within city → File INC-22 within 15 days (board resolution only)
Office change outside city or inter-state → File INC-23 within 30 days + RD approval for inter-state
Share allotment → File PAS-3 within 15 days
Authorized capital increase → File SH-7 within 30 days (special resolution required)
Company name change → File INC-24 within 30 days (special resolution + RUN approval)
Charge creation or satisfaction → File CHG-1 or CHG-4 within 30 days
LLP partner or agreement change → File Form 3, 4, or 15 within 30 days
Step 3: Does this event require a special resolution (75% majority)? Required for SH-7, INC-24, INC-23 (inter-state), and MGT-14. If yes, convene an EGM before filing.
Step 4: File on MCA V3 portal with DSC. Already past the deadline? Additional fee = ₹100 x number of days delayed (no cap).
MCA Forms for Event-Based Compliance Filing
Every event-based compliance requires filing a specific MCA form with the ROC. The table below maps each form to its purpose, governing section, and filing deadline. All forms are filed electronically on the MCA V3 portal with a valid digital signature certificate (DSC). Refer to our detailed guide on DIN and DSC requirements for all directors.
MCA Form
Purpose
Governing Section
Deadline
Gov Fee
DIR-12
Director appointment, resignation, or change
Sections 149-169
30 days
₹300 to ₹600
DIR-2
Consent to act as director
Section 152
With DIR-12
Nil
DIR-8
Intimation of disqualification
Section 164
With DIR-12
Nil
PAS-3
Return of allotment of securities
Sections 39-42
15 days
₹300 to ₹5,000
SH-7
Increase in authorized capital
Section 64
30 days
₹500 to ₹5,000+
SH-4
Share transfer deed
Section 56
60 days
₹300 to ₹600
INC-22
Office change within city
Section 12
15 days
₹200 to ₹500
INC-23
Office change outside city/state
Section 13
30 days
₹300 to ₹600
INC-24
Change of company name
Section 13
30 days
₹1,000 to ₹5,000
MGT-14
Filing of resolutions/agreements
Section 117
30 days
₹300 to ₹600
CHG-1
Registration of charge
Section 77
30 days
0.25% of amount
CHG-4
Satisfaction of charge
Section 82
30 days
₹300 to ₹600
BEN-2
SBO declaration
Section 90
30 days
₹300 to ₹600
AOC-5
Books of accounts address change
Section 128
7 days
₹200 to ₹500
LLP Form 3
LLP agreement change
LLP Act S.7
30 days
₹50 to ₹200
LLP Form 4
Partner addition/removal
LLP Act S.7(1)
30 days
₹50 to ₹200
LLP Form 15
LLP office change
LLP Act S.25
30 days
₹50 to ₹200
Every MCA form has a built-in pre-scrutiny validation tool on the V3 portal. Always run pre-scrutiny before uploading to catch data errors, missing attachments, or format issues. This single step prevents the majority of filing rejections.
Do not confuse INC-22 (within-city office change, board resolution) with INC-23 (outside-city or inter-state, special resolution + RD approval). Filing the wrong form results in MCA rejection and restarts the deadline clock. IncorpX has seen this error account for 23% of all first-time filer rejections in 2025-26.
Event-Based vs Annual Compliance
Understanding how event-based compliance differs from ROC annual filing helps companies plan their regulatory activities. Annual compliance (AOC-4, MGT-7) has fixed calendar deadlines and is mandatory for every company each year. Event-based compliance is triggered only when a corporate event occurs. Some companies may have zero event-based filings in a given year if no structural changes take place. For detailed annual obligations, see annual compliance for Pvt Ltd and secretarial compliance services.
Aspect
Event-Based Compliance
Annual Compliance
Trigger
Specific corporate events or changes
Fixed intervals every financial year
Deadline Type
15 to 30 days from event date
Fixed due dates (e.g., AOC-4 by Oct 29)
Common Forms
DIR-12, INC-22, PAS-3, SH-7, MGT-14
AOC-4, MGT-7/7A, ADT-1, DIR-3 KYC
Resolution Required
Board + Special (for some events)
Board (routine matters at AGM)
Late Fee
₹100/day from event date
₹100/day from due date
Frequency
Only when events occur (may be zero)
Mandatory every year
Typical Cost
₹2,499 to ₹7,999 per event
₹5,999 to ₹15,999 per year
Professional
CS/CA certification per form
Statutory auditor + CS
Predictability
Cannot be planned in advance
Can be scheduled yearly
Applicability
Only when events occur
All companies, every year
A company may have zero event-based filings in a year if no corporate events occur. But annual compliance (AOC-4, MGT-7, ITR) is mandatory every year regardless of business activity. Both carry the same ₹100/day penalty for late filing.
Bundle event-based filings with your annual compliance cycle. If you plan a director change or capital increase, schedule it at least 45 days before your AOC-4/MGT-7 deadline so both filings reflect updated information. This reduces amendment filings and saves professional fees. IncorpX's compliance calendar tracks both types simultaneously for all clients.
Documents Required for Event-Based ROC Filing
While specific documents vary by event type, every event-based filing requires a core set of documents plus event-specific attachments. Keep digital scans (PDF, max 2 MB each) ready before starting the MCA form to avoid timeout errors on the V3 portal.
Documents Required for All Event-Based Filings:
Certificate of Incorporation (CoI) and CIN
Current MoA and AoA of the Company
PAN Card of the Company
Board Resolution authorizing the event
Shareholder Resolution (if special resolution required)
A Director Identification Number (DIN) is a unique 8-digit identification number assigned by MCA to every individual appointed as a director of an Indian company. DIN is obtained during incorporation via SPICe+ or separately through Form DIR-3. The fee for a new DIN application is ₹500. DIN is mandatory for all event-based filings involving directors.
Keep digital scans (PDF format, maximum 2 MB per file) of all documents ready before starting the MCA form. The V3 portal has session timeouts, and uploading large files can cause form submission failures. IncorpX pre-verifies every document before filing to ensure zero rejections.
Step-by-Step Event-Based Compliance Filing Process
The event-based compliance filing process involves 7 steps, takes 5 to 15 working days, and costs ₹2,799 (₹2,499 professional fee + ₹300 minimum government fee). Here is the complete process as followed by our MCA V3 portal filing guide.
Day 1: Event identification + form mapping | Days 1-3: Board/EGM resolution + document collection | Day 4: MCA form preparation + pre-scrutiny | Day 5: DSC affixation + portal upload + fee payment | Days 6-12: MCA processing (2-7 working days) | Day 12-15: Certificate/acknowledgement issued + Master Data updated. Total: 5 to 15 working days depending on form complexity and MCA processing queue.
Identify the Corporate Event and Applicable Form
Determine which corporate event has occurred: director change, office shift, share allotment, capital increase, name change, or charge creation. Each event has a specific MCA form (DIR-12, INC-22, PAS-3, SH-7, INC-24, MGT-14, CHG-1). Note the filing deadline of 15 to 30 days from the event date.
Portal: MCA V3 | Time: 1 day
Draft and Pass Board Resolution
Prepare a board resolution authorizing the corporate event. Call a board meeting with at least 7 days notice per board meeting compliance requirements. For events requiring special resolution (SH-7, INC-24, INC-23, MGT-14), convene an EGM and obtain 75% shareholder approval.
Resolution Type: Board or Special (75%) | Time: 1 to 3 days
Gather Required Documents
Collect event-specific supporting documents. For director appointment: DIR-2 consent, DIN, DSC. For office change: new address proof, utility bill, NOC from landlord. For share allotment: list of allottees, valuation report. IncorpX provides a tailored document checklist for every event type.
Format: PDF, max 2 MB per file | Time: 1 to 2 days
Prepare the MCA Form
Download and fill the applicable MCA form from the V3 portal. Attach certified copies of resolutions, consent letters, identity proofs, and supporting documents. Run the pre-scrutiny validation tool on the portal to catch errors before final submission.
MCA V3 Portal Navigation: Log in at www.mca.gov.in → Click "MCA Services" → "E-Filing" → Select form from the dropdown (e.g., "DIR-12") → Enter CIN and SRN prefix → Fill mandatory fields: "Date of Event," "Nature of Change," "Director DIN" (for DIR-12) or "New Address" + "Proof Type" (for INC-22) → Upload attachments in the "Attachments" tab (PDF, max 2 MB each) → Click "Pre-Scrutiny" to validate all fields → Fix flagged errors → Save and proceed to digital signature.
Portal: MCA V3 | Time: 1 day
Affix Digital Signatures
The authorized signatory (director) and the practicing professional (CS/CA) must digitally sign the form using their valid DSC. Ensure the DSC is registered on the MCA portal and linked to the correct DIN or PAN before signing.
Requirement: Class 2/3 DSC | Time: 1 day
Upload Form and Pay Government Fee
Upload the signed form on the MCA V3 portal. Pay the applicable government fee online: DIR-12 costs ₹300 to ₹600, INC-22 costs ₹200 to ₹500, SH-7 includes stamp duty. The portal generates a Service Request Number (SRN) confirming successful upload.
Payment: Online (₹200 to ₹5,000+) | Time: 1 day
Receive Filing Confirmation and Certificate
MCA processes the filing within 2 to 7 working days. For approved filings, the portal issues a filing certificate or acknowledgement receipt. Download the updated company Master Data and keep copies of all filed forms for your statutory registers.
Processing: 2 to 7 working days | Deliverable: Certificate + updated Master Data
Filing the wrong form or missing an attachment is the #1 cause of MCA rejection. Always run the pre-scrutiny tool before uploading. IncorpX guarantees zero rejection by having a qualified CS review every filing before submission to the portal.
Starting ₹2,499 per event. Expert CA/CS team. Zero rejection record.
Event-Based Compliance Filing Cost in 2026
The total cost of event-based compliance includes the IncorpX professional fee and the MCA government fee. Government fees vary by form type and company's nominal share capital slab. Professional fees cover board resolution drafting, form preparation, CS/CA certification, and post-filing documentation.
Event Type
MCA Form
Govt Fee
IncorpX Fee
Total Starting
Director Appointment/Resignation
DIR-12
₹300 to ₹600
₹2,499
₹2,799
Office Change (within city)
INC-22
₹200 to ₹500
₹2,499
₹2,699
Office Change (inter-state)
INC-23
₹300 to ₹600
₹5,999
₹6,299
Share Allotment
PAS-3
₹300 to ₹5,000
₹2,499
₹2,799
Authorized Capital Increase
SH-7
₹500 to ₹5,000+
₹3,499
₹3,999
Company Name Change
INC-24
₹1,000 to ₹5,000
₹5,999
₹6,999
Resolution Filing
MGT-14
₹300 to ₹600
₹2,499
₹2,799
Charge Creation
CHG-1
0.25% of amount
₹3,499
₹3,499+
Charge Satisfaction
CHG-4
₹300 to ₹600
₹2,499
₹2,799
Additional Costs: DSC (₹800 to ₹1,500 per person), DIN application (₹500 for new directors), Name approval via RUN (₹1,000), Late filing penalty (₹100/day of delay).
State-Wise Stamp Duty for Authorized Capital Increase (SH-7):
State
Stamp Duty Rate
On ₹10 Lakh Increase
Maharashtra
0.1%
₹1,000
Delhi
0.15%
₹1,500
Karnataka
0.1%
₹1,000
Tamil Nadu
0.1%
₹1,000
Gujarat
0.1%
₹1,000
Telangana
0.15%
₹1,500
West Bengal
0.1%
₹1,000
Rajasthan
0.1%
₹1,000
All government fees follow the MCA fee schedule based on nominal share capital slabs. Professional fees include board resolution drafting, form preparation, CS/CA certification, and post-filing documentation. No hidden charges. See the authorized capital increase process for detailed stamp duty calculations.
Stamp duty for SH-7 (authorized capital increase) is payable in addition to the MCA government fee and varies by state. Failure to pay stamp duty within 30 days of the resolution date attracts 2% per month penalty on the unpaid stamp duty amount in most states. IncorpX calculates state-specific stamp duty before filing and includes it in the total cost estimate provided upfront.
Penalties for Late Event-Based ROC Filing
Section 403 of the Companies Act, 2013 read with the Companies (Registration Offices and Fees) Rules, 2014 imposes an additional fee of ₹100 per day of delay for late filing of any MCA form. This penalty has no maximum cap and accumulates daily from the filing deadline until the date of actual filing. Extended non-compliance triggers RoC scrutiny, show-cause notices, and prosecution under Sections 450/451. Directors face potential director disqualification rules under Section 164(2) for persistent default.
Penalty Calculation Table (Example: DIR-12 with ₹300 Base Fee):
Delay Period
Additional Fee (₹100/day)
Base Fee
Total Payable
30 days
₹3,000
₹300
₹3,300
60 days
₹6,000
₹300
₹6,300
90 days
₹9,000
₹300
₹9,300
180 days
₹18,000
₹300
₹18,300
365 days
₹36,500
₹300
₹36,800
Formula: Total Payable = Normal Government Fee + (₹100 x Days of Delay)
Worked Example: A company allots shares on June 1, 2026. The PAS-3 filing deadline is June 16 (15 days from allotment). The company files on August 14, which is 59 days late.
Normal PAS-3 government fee (authorized capital ₹10 lakh slab): ₹500
Delay period: June 16 to August 14 = 59 days
Additional fee: 59 x ₹100 = ₹5,900
Total payable to MCA: ₹500 + ₹5,900 = ₹6,400
This formula applies uniformly to all MCA forms under the Companies (Registration Offices and Fees) Rules, 2014. There is no cap on the additional fee, and it accumulates automatically on the V3 portal at the time of filing.
IncorpX tracks every client's event-based filing deadlines using a 3-tier alert system: (1) Day-0 alert when the corporate event occurs and documents are requested, (2) Day-7 reminder with a tailored document checklist and form pre-fill, and (3) Day-12 final alert for 15-day deadline forms (PAS-3, INC-22) or Day-22 alert for 30-day forms (DIR-12, SH-7, INC-23). This system has prevented 100% of deadline breaches across 10,000+ filings. Our compliance managers monitor MCA portal SRN status daily and escalate processing delays within 24 hours.
A 1-year delay on a ₹300 DIR-12 filing results in ₹36,500 in additional fees alone, which is 120x the original cost. File within the statutory deadline to avoid penalties that far exceed the professional filing fee. See the ROC late filing penalties guide for more calculations.
Already past the deadline? IncorpX handles delayed filings too. Our CS team calculates the exact additional fee, prepares the condonation application (if applicable), and files the form with minimum penalty exposure. Get help now.
Expert CA/CS team. ₹2,499 starting. Zero rejection record across 10,000+ filings.
Event-Based Compliance by Entity Type
Event-based compliance requirements vary depending on your entity type. While the core obligation to report corporate events remains the same, the applicable Acts, forms, and thresholds differ significantly between companies and LLPs.
Private Limited Company: All event-based compliances under the Companies Act, 2013 apply. The most common filings are DIR-12 (director changes) and PAS-3 (share allotments). Companies with paid-up capital exceeding ₹5 crore must appoint a full-time Company Secretary under Section 203. Smaller companies can rely on a Practicing CS for form certification.
OPC (One Person Company): Same event-based compliances as a Private Limited Company but with a simpler structure (1 director, 1 member). Must file DIR-12 for any change in the nominee director. All other forms (INC-22, PAS-3, SH-7) apply identically.
Section 8 Company: Subject to all Companies Act event-based compliances plus additional approvals from the Regional Director for certain structural changes. Name change and object clause modification require Central Government approval in addition to standard ROC filings.
A Bangalore-based SaaS startup needed to file 3 event-based forms simultaneously: DIR-12 (new CTO as director), PAS-3 (Series A share allotment to 4 investors), and SH-7 (authorized capital increase from ₹10 Lakh to ₹1 Crore). IncorpX completed all 3 filings in 12 working days with a bundled fee of ₹6,999, saving the client 18% over individual filing costs. Zero rejections. Total government fees paid: ₹4,800 (including ₹1,000 stamp duty in Karnataka at 0.1%).
LLP partners should not confuse event-based filings (Form 3, 4, 15) with annual filings (Form 8, Form 11). Both carry ₹100/day penalty for late submission. Filing Form 4 for partner changes within 30 days is critical to avoid penalty accumulation.
A Delhi-based e-commerce company missed its DIR-12 deadline by 120 days after a director resigned. The accumulated penalty reached ₹12,000 (120 x ₹100) on top of the ₹300 base fee. IncorpX's CS team filed the form within 3 working days of engagement, prepared a voluntary explanation letter to the ROC, and updated the company's MCA master data. Total cost: ₹2,499 (professional fee) + ₹12,300 (government fee with penalty). The client avoided further escalation to RoC prosecution under Section 450, which carries penalties up to ₹5 lakh per offence.
Why Choose IncorpX for Event-Based Compliance?
200+ Expert CA/CS Professionals
Qualified Company Secretaries and Chartered Accountants handle every filing. Each form is reviewed and certified by a practicing professional before MCA submission.
Zero Rejection Record
Every filing undergoes pre-scrutiny validation and multi-point review. IncorpX maintains a zero rejection track record across 10,000+ event-based filings completed to date.
5 to 15 Day Turnaround
Simple filings (DIR-12, INC-22) completed in 5 to 7 working days. Complex filings (INC-24, INC-23 inter-state) handled in 15 to 25 working days with milestone updates.
Transparent Pricing from ₹2,499
No hidden fees. Professional fee includes resolution drafting, form preparation, CS/CA certification, DSC assistance, and post-filing documentation. Government fees quoted separately.
100% Online Process
No physical office visits needed. Documents collected via secure upload, forms filed on MCA V3 portal, certificates delivered digitally. Pan-India service coverage for all ROC jurisdictions.
Complete Documentation Support
Board resolution drafting, shareholder resolution, altered MoA/AoA, consent letters, and all supporting documents prepared by our legal team. Get a compliance health check for full audit.
IncorpX guarantees zero MCA rejections on all event-based filings. If any filing is rejected due to an error on our part, we re-file at no additional professional fee. With 10,000+ filings completed and 200+ qualified CA/CS professionals, our pre-scrutiny review process catches errors before they reach the MCA portal.
Frequently Asked Questions About Event-Based Compliance Services (2026)
Event-based compliances require prompt action and accurate filing. Below are answers to the most common questions about event-based ROC filings, covering timelines, costs, forms, penalties, and the filing process for companies and LLPs in India.
Event-based compliance refers to mandatory ROC filings triggered by specific corporate events under the Companies Act, 2013 or LLP Act, 2008. Events include director changes, registered office shifts, share allotments, and authorized capital increases. Each event requires filing a prescribed MCA form, such as DIR-12, INC-22, or PAS-3, within 15 to 30 days of the event occurring.
Event-based compliances fall into 4 categories: Director-related (appointment, resignation, removal via DIR-12), Capital-related (share allotment via PAS-3, authorized capital increase via SH-7), Structure-related (registered office change via INC-22/INC-23, name change via INC-24, object clause change via MGT-14), and Charge-related (creation via CHG-1, satisfaction via CHG-4).
Form DIR-12 is the MCA form used to report appointment, resignation, or change in particulars of a director under Sections 149 to 169 of the Companies Act, 2013. It must be filed within 30 days of the event. Government fee ranges from ₹300 to ₹600 based on nominal share capital. A practicing CS or CA must certify the form.
Form PAS-3 is the MCA return of allotment filed under Sections 39 to 42 of the Companies Act, 2013. It must be filed within 15 days of allotting any securities, including equity shares, preference shares, or debentures. Government fee ranges from ₹300 to ₹5,000 depending on the authorized capital slab. Attach the board resolution and complete allotment details.
Form SH-7 is filed with the ROC to report an increase in authorized share capital under Section 64 of the Companies Act, 2013. A special resolution with 75% majority is required at an EGM. Filing deadline is 30 days from passing the resolution. Government fee ranges from ₹500 to ₹5,000+, and state-specific stamp duty of 0.1% to 0.15% applies additionally.
Form MGT-14 is used to file special and board resolutions with the ROC under Section 117 of the Companies Act, 2013. It is required whenever a special resolution is passed for authorized capital increase, name change, MoA/AoA alteration, or inter-state office change. Filing deadline is 30 days from passing the resolution. Fee ranges from ₹300 to ₹600.
Charge registration via Form CHG-1 is required under Section 77 of the Companies Act, 2013 whenever a company creates a charge (mortgage, pledge, or hypothecation) on its assets. Filing must happen within 30 days of charge creation. Government fee is 0.25% of the amount secured. Charge satisfaction is reported via Form CHG-4 within 30 days of repayment.
Filing deadlines vary by event: DIR-12 (director changes): 30 days; PAS-3 (share allotment): 15 days; INC-22 (office change within city): 15 days; INC-23 (office change outside city): 30 days; SH-7 (capital increase): 30 days; CHG-1 (charge creation): 30 days. Missing these deadlines triggers an additional fee of ₹100 per day.
Yes, a board resolution is mandatory for every event-based filing under the Companies Act, 2013. Certain events also require a special resolution with 75% shareholder majority, specifically authorized capital increase (SH-7), company name change (INC-24), alteration of MoA/AoA (MGT-14), and inter-state registered office shift (INC-23). An ordinary resolution suffices for director appointment.
Yes, a Class 2 or Class 3 Digital Signature Certificate (DSC) is mandatory for all MCA e-filings. The authorized signatory (director) and the certifying professional (CS/CA) must each affix their DSC. A DSC costs ₹800 to ₹1,500 and is valid for 2 years. The DSC must be registered on the MCA V3 portal before filing.
INC-22 is filed for change of registered office within the same city, town, or village with a 15-day deadline, requiring only a board resolution. INC-23 is filed for shifting the registered office outside the city or state with a 30-day deadline, requiring a special resolution. Inter-state shifts need Regional Director (RD) approval.
Form BEN-2 is filed under Section 90 of the Companies Act, 2013 to declare a significant beneficial owner (SBO), meaning any individual holding 10% or more of shares, voting rights, or right to receive dividends. The company must file BEN-2 within 30 days of receiving the SBO declaration (BEN-1) from the individual. Non-filing attracts penalties under Section 90(10).
Form AOC-5 is filed under Section 128(1) of the Companies Act, 2013 to report a change in the address where books of accounts are maintained. If the company keeps its accounting books at a place other than its registered office, it must file AOC-5 within 7 days of the board resolution. Government fee is ₹200 to ₹500.
Yes, LLPs have event-based compliances under the LLP Act, 2008. Key filings include Form 3 (change in LLP agreement), Form 4 (addition or removal of partners), and Form 15 (change of registered office). Each must be filed within 30 days of the event with the ROC. Late filing attracts ₹100/day additional fee, identical to company filings.
For a within-city shift, pass a board resolution, collect new address proof (utility bill + NOC from landlord), and file Form INC-22 within 15 days. For an outside-city or inter-state shift, pass a special resolution at an EGM and file Form INC-23 within 30 days. Inter-state changes also require Regional Director approval.
First, obtain the new director's DIN and DSC. Pass a board resolution approving the appointment. Collect the director's consent to act (Form DIR-2) and DIR-8 declaration. Log in to the MCA V3 portal, fill Form DIR-12, attach all documents, affix DSC, and upload. Pay the ₹300 to ₹600 government fee. Filing must be completed within 30 days.
Pass a special resolution with 75% majority at an EGM to amend the capital clause in the MoA. File Form SH-7 with the ROC within 30 days along with the altered MoA. Pay government fee of ₹500 to ₹5,000+ based on the increase amount. Additionally, pay state-specific stamp duty of typically 0.1% to 0.15% of the increase.
Yes. Apply for name approval via RUN (Reserve Unique Name) on the MCA portal (fee ₹1,000). After approval, pass a special resolution at an EGM. File Form INC-24 with the ROC within 30 days. Government fee ranges from ₹1,000 to ₹5,000. The ROC issues a fresh Certificate of Incorporation with the new name. Total timeline is typically 15 to 25 working days.
Once a charge (loan/mortgage) is fully repaid, the company must file Form CHG-4 with the ROC within 30 days of satisfaction. Attach the No Objection Certificate from the charge holder (lender), board resolution confirming satisfaction, and original charge registration details. Government fee is ₹300 to ₹600. Failure to file keeps the charge active on the company's MCA master data.
Yes, all event-based compliance filings are done 100% online through the MCA V3 portal at www.mca.gov.in. You download the applicable form, fill it offline or online, attach scanned documents, affix DSC, and upload. Government fee is paid electronically. IncorpX handles the entire process remotely with no physical office visit required. Typical processing time is 5 to 15 working days.
After allotting shares, file Form PAS-3 on the MCA V3 portal within 15 days of allotment. Attach the board resolution, list of allottees with share details, and valuation report (for preferential allotment). Affix the DSC of the authorized signatory and certifying CS/CA. Government fee ranges from ₹300 to ₹5,000 based on authorized capital.
Yes. Shifting your registered office from one state to another requires Regional Director (RD) approval under Section 13 of the Companies Act, 2013. First pass a special resolution, then file Form INC-23. The RD confirms that no creditor or debenture holder objects. The process takes 45 to 90 days including the mandatory 30-day notice to creditors.
IncorpX charges starting ₹2,499 per event filing, which includes board resolution drafting, MCA form preparation, DSC assistance, and government fee payment support. Government fees vary: DIR-12 costs ₹300 to ₹600, INC-22 costs ₹200 to ₹500, PAS-3 costs ₹300 to ₹5,000. Complex events like name change (INC-24) have higher professional fees of ₹5,999 to ₹7,999.
The government fee for Form DIR-12 ranges from ₹300 to ₹600 based on the company's nominal share capital slab. Companies with share capital up to ₹1 lakh pay ₹300; those above ₹25 lakh pay ₹600. This fee is paid online during MCA portal filing. IncorpX's professional fee of ₹2,499 is separate from the government fee.
MCA charges an additional fee of ₹100 per day of delay under Section 403 read with the Companies (Registration Offices and Fees) Rules, 2014. There is no cap on this late fee; it accumulates daily from the filing deadline until actual filing. For a 60-day delay on DIR-12, the additional fee alone is ₹6,000. Serious delays also trigger RoC show-cause notices.
IncorpX completes most event-based filings within 5 to 15 working days, depending on the event type. Simple filings like DIR-12 or INC-22 (within city) take 5 to 7 working days. Medium complexity filings like PAS-3 or SH-7 take 7 to 10 working days. Complex filings like INC-24 (name change) or INC-23 (inter-state) take 15 to 25 working days.
Companies with paid-up capital exceeding ₹5 crore must have a full-time Company Secretary under Section 203 of the Companies Act, 2013. Smaller companies can use a Practicing Company Secretary (PCS) for certification. IncorpX provides qualified CS professionals for all event filings at no extra cost within the ₹2,499 starting package.
Stamp duty on authorized capital increase (SH-7) varies by state. Maharashtra, Karnataka, Tamil Nadu, Gujarat, and West Bengal charge 0.1% of the increase amount. Delhi and Telangana charge 0.15%. On a ₹10 lakh increase, stamp duty is ₹1,000 in Maharashtra and ₹1,500 in Delhi. This is payable in addition to the MCA government fee of ₹500 to ₹5,000+.
The IncorpX package at ₹2,499 includes: board resolution drafting, shareholder resolution (if needed), MCA form preparation and filing, government fee payment assistance, DSC assistance, altered document drafting (MoA/AoA), post-filing documentation, expert CA/CS support, query resolution, and filing confirmation receipts. No hidden charges. Complex events carry additional professional fees.
Yes, IncorpX offers 15% to 20% discount when you bundle multiple event-based filings. For example, filing DIR-12 (director appointment) along with MGT-14 (resolution filing) and PAS-3 (share allotment) together qualifies for the discount. Contact our CS team for a custom quote. Bundling also saves time since common documents like board resolutions and DSC can be reused across forms.
For a within-city change via INC-22, IncorpX charges starting ₹2,499 with a government fee of ₹200 to ₹500. For an outside-city or inter-state change via INC-23, professional fees range from ₹5,999 to ₹7,999 due to the special resolution requirement and Regional Director approval process. Government fee is ₹300 to ₹600 plus newspaper publication costs.
Government fees by form: DIR-12: ₹300 to ₹600, INC-22: ₹200 to ₹500, INC-23: ₹300 to ₹600, PAS-3: ₹300 to ₹5,000, SH-7: ₹500 to ₹5,000+, INC-24: ₹1,000 to ₹5,000, MGT-14: ₹300 to ₹600, CHG-1: 0.25% of amount secured, CHG-4: ₹300 to ₹600. All fees are based on nominal share capital slabs and payable online.
Late filing of DIR-12 attracts an additional fee of ₹100 per day of delay under Section 403 of the Companies Act, 2013. For a 90-day delay, the penalty is ₹9,000 on top of the normal government fee of ₹300 to ₹600. Extended non-filing can lead to director disqualification under Section 164(2), RoC prosecution, and penalties up to 10x the normal fee.
The general market range for event-based compliance filing services is ₹2,000 to ₹10,000 per event. Simple events like DIR-12 cost ₹2,000 to ₹3,000. Complex events like company name change (INC-24) or inter-state office shift (INC-23) cost ₹5,000 to ₹10,000. IncorpX starts at ₹2,499 with zero hidden charges, qualified CS/CA certification, and zero rejection record.
Annual compliance includes recurring filings every year (AOC-4, MGT-7, ADT-1) regardless of events. Event-based compliance is triggered only when a specific corporate event occurs, such as a director change, capital increase, or office shift. Annual compliance has fixed deadlines; event-based deadlines start from the event date, typically 15 to 30 days.
Director-related event-based compliances include: appointment of a new director (DIR-12 within 30 days), resignation (DIR-12 within 30 days of resignation letter), removal (DIR-12 + special resolution), change in particulars (DIR-12 for address/nationality change), and KYC update (DIR-3 KYC, now triennial). All forms require DIN, DSC, and board resolution.
Capital-related event-based compliances include: share allotment (PAS-3 within 15 days), authorized capital increase (SH-7 within 30 days, requires special resolution), share transfer (SH-4 within 60 days), and charge creation/satisfaction (CHG-1/CHG-4 within 30 days under Section 77). SH-7 also requires state-specific stamp duty of 0.1% to 0.15% of the increase amount.
No. Board resolution alone suffices for routine events like director appointment (ordinary resolution), within-city office change (INC-22), and share allotment. A special resolution with 75% majority is required for: authorized capital increase (SH-7), company name change (INC-24), alteration of MoA/AoA (MGT-14), and inter-state registered office shift (INC-23).
Filing event-based compliance in India follows the standard MCA online process. Identify the corporate event, draft board and shareholder resolutions, prepare the applicable MCA form (DIR-12, INC-22, PAS-3, SH-7), affix DSC, and upload on the MCA V3 portal. IncorpX provides dedicated CS/CA professionals for end-to-end filing starting at ₹2,499 with 5 to 15 working day turnaround.
Companies in India fall under the jurisdiction of the respective Registrar of Companies (ROC) for their state of registration. All event-based filings, including DIR-12, INC-22, PAS-3, and SH-7, are filed electronically on the MCA V3 portal and processed by the jurisdictional ROC. IncorpX handles filings for all ROC offices pan-India at starting ₹2,499.
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