AGM Notice Generator
Prepare a clean Notice of Annual General Meeting with ordinary and special business, book closure and proxy notes. Fill the details, preview live, and download a PDF.
AGM Notice details
Add your company and meeting details, the notice updates live.
About the AGM Notice Generator
A Notice of Annual General Meeting (AGM) is the document a company issues to its members to convene the AGM and set out the business to be transacted. It records the serial number of the meeting, the date, time and venue, the ordinary and special business on the agenda, and the standard notes on proxies and closure of the register of members. This free generator helps you prepare a clean AGM notice and download it as a print-ready PDF.
How to create your agm notice in 3 steps
Enter the details
Fill in the form on the left. Every field is optional to explore, and your inputs stay in your browser.
Preview instantly
Watch the document build live on the right as you type, formatted and ready.
Download the PDF
Click Download PDF to save a clean, print-ready copy in one click.
What an AGM notice should contain
- The name, CIN and registered office of the company
- The serial number of the AGM and the date, time and venue
- The ordinary business, such as adoption of the audited financial statements and the reports of the Board and auditors
- Any special business, set out as separate resolutions
- Notes on the right to appoint a proxy and the closure of the register of members
- The place, date and the name and designation of the person signing by order of the Board
Ordinary and special business
Ordinary business covers the recurring items dealt with at each AGM, including adoption of the accounts, declaration of dividend and the appointment or re-appointment of directors and auditors. Special business is any other item placed before the members and is described in its own section so members know exactly what is being proposed. Use the special business box in the form to add the text of any special resolutions.
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Frequently Asked Questions
A notice of Annual General Meeting (AGM) is the formal communication a company sends to its members informing them of the date, time and venue of the AGM and the business to be transacted. It typically lists the ordinary business, such as adoption of the audited financial statements, and any special business, along with notes on proxies and book closure.
A general meeting of a company is usually called by giving members clear notice in advance, commonly at least 21 days, unless a shorter notice is agreed in the manner permitted by law. Set the meeting date and the notice date in the form and confirm the timeline applicable to your company.
Ordinary business is the routine business transacted at every AGM, such as adoption of the financial statements and the reports of the Board and auditors, declaration of dividend, and appointment or re-appointment of directors and auditors. Any other business is treated as special business and is stated separately in the notice.
Yes. A member entitled to attend and vote may appoint a proxy to attend and vote on their behalf, and the proxy need not be a member. The proxy form must generally be deposited at the registered office at least 48 hours before the meeting. The generated notice includes this note.
No. The notice is assembled entirely in your browser and is never uploaded. Only your most recent entry is saved locally on your device. For your statutory filings, have the notice reviewed by a qualified professional.
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