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Need to Remove or Resign a Director from Your Company in Jammu?
File DIR-12 and DIR-11 with MCA within the 30-day deadline. Board resolution drafting, resignation letter, and expert CA/CS certification included. Starting at ₹2,999.
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Removal of director from a company in Jammu is the legal process of ending a director's tenure through voluntary resignation under Section 168, shareholder-driven removal under Section 169, or automatic vacation of office under Section 167 of the Companies Act, 2013.
When a director leaves a company registered in Jammu, India, the company must file Form DIR-12 with the Registrar of Companies within 30 days of the cessation date. The process is governed by central law and is identical across India. Companies in Jammu file electronically through the MCA V3 portal, and all filings are routed to the ROC, India.
Cessation of director is the formal legal term for ending a director's tenure in a company. It covers all three exit methods: voluntary resignation, shareholder-driven removal, and automatic vacation of office. Regardless of the cessation type, the company must notify the ROC through Form DIR-12 within 30 days. Based on our experience handling 5,000+ director cessation filings, resignation under Section 168 accounts for over 80% of all director exit cases.
Removal of Director in Jammu is the process of formally ending a director's tenure in a company through resignation (Section 168), removal by shareholders (Section 169), or automatic vacation of office (Section 167) under the Companies Act, 2013. The company files Form DIR-12 with the Registrar of Companies, India within 30 days. Government fees range from ₹200 to ₹600 based on authorized share capital. IncorpX's professional fee starts at ₹2,999 and includes DIR-12 filing, DIR-11 filing, board resolution drafting, resignation letter preparation, and expert CA/CS certification. Processing takes 3 to 5 working days from document submission to ROC approval and updated company master data.
Quick Facts: Director Removal in Jammu, India
Parameter
Details
Governing Law
Companies Act, 2013 (Sections 167, 168, 169)
Regulator
Registrar of Companies (ROC), India
Filing Portal
MCA V3 Portal (mca.gov.in)
Primary Form
Form DIR-12 (Change in Directors)
Filing Deadline
30 days from date of cessation
Government Fee
₹200 to ₹600 (based on authorized capital slab)
IncorpX Professional Fee
Starting at ₹2,999
Processing Time
3 to 5 working days
State Stamp Duty
Not applicable for DIR-12/DIR-11
Governed by Sections 167, 168, and 169 of the Companies Act, 2013. Regulated by the Registrar of Companies (ROC), India under the Ministry of Corporate Affairs. Filed through the MCA V3 Portal at www.mca.gov.in.
Types of Director Cessation Under the Companies Act, 2013
The Companies Act, 2013 recognizes four distinct methods of director cessation. Each method follows different legal procedures, requires different forms, and carries different implications for the outgoing director. These rules apply uniformly to companies registered in Jammu and across India.
Cessation Type
Section
Initiated By
Key Requirement
Resignation
Section 168
Director (voluntary)
Written notice to board; board resolution
Removal
Section 169
Shareholders
Ordinary resolution at general meeting with 14 days' special notice
Non-filing of annual returns, defaulting company director, failed DIR-3 KYC filing
Cessation Type
Complexity
Forms Required
Typical Timeline
Resignation (Section 168)
Low
DIR-12 + DIR-11
3 to 5 working days
Removal (Section 169)
High
DIR-12 + MGT-14
14+ days (notice period) + 3 to 5 filing days
Vacation (Section 167)
Low
DIR-12 only
3 to 5 working days
Disqualification (Section 164)
Medium
DIR-12 + DIN reactivation
5 to 10 working days
Resignation vs Removal of Director
Resignation and removal are fundamentally different paths to director cessation. Resignation is a voluntary action by the director under Section 168. Removal is an involuntary action initiated by shareholders under Section 169.
Aspect
Director Resignation (Section 168)
Director Removal (Section 169)
Initiated By
Director (voluntary)
Shareholders (involuntary)
Resolution Required
Board resolution acknowledging resignation
Ordinary resolution at general meeting
Notice Period
As per terms of appointment or immediate
14 days' special notice under Section 115
Director's Right
Can resign at any time
Right to be heard at general meeting
Effective Date
Board acceptance or 30 days from notice (earlier)
Date of passing the ordinary resolution
Director's Own Filing
Can file DIR-11 independently
No separate filing available
Company Filing
Form DIR-12 within 30 days
Form DIR-12 + Form MGT-14 within 30 days
Common Reasons
Personal reasons, other commitments, disputes
Misconduct, non-performance, breach of duty
Post-Cessation Liability
Continues for acts during tenure (Section 168(2))
Continues for acts during tenure
After a director exits, the company may need a fresh director appointment filing to maintain compliance with minimum director requirements. If the outgoing director held shares, the share transfer process must be completed separately.
Who Can Remove a Director from a Company in Jammu?
The authority to initiate director cessation depends on the cessation type. These eligibility rules apply uniformly to all companies registered in Jammu under the Companies Act, 2013.
Requirement
Details
Who Can Initiate Resignation
The director personally, by written notice to the board
Who Can Initiate Removal
Shareholders holding voting rights (ordinary resolution, simple majority)
Exception: Tribunal-Appointed Directors
Cannot be removed under Section 169; only the Tribunal removes directors appointed under Section 242
Independent Director (Second Term)
Requires special resolution (75% majority) for removal during second term
Minimum Directors After Exit
Private Limited: 2 directors; Public Limited: 3 directors; OPC: 1 director
Resident Director Requirement
At least 1 director must have stayed in India for 182+ days (Section 149(3))
Company Secretary Certification
Practicing CA or CS must certify DIR-12 before filing
A director's resignation cannot take effect if it reduces the total director count below the statutory minimum. Under Section 149(1), Private Limited Companies need at least 2 directors, Public Companies need 3 directors, and OPCs need 1 director. Appoint a replacement director before accepting the resignation.
Grounds for Removal of Director Under Section 169
Section 169 of the Companies Act, 2013 does not prescribe specific grounds for removal. Shareholders can remove any director by passing an ordinary resolution at a general meeting for any reason, subject to a 14-day special notice under Section 115.
Common Practical Grounds for Director Removal
Loss of Shareholder Confidence - Shareholders no longer trust the director's leadership or business judgment
Breach of Fiduciary Duty - Director fails to act in the best interest of the company under Sections 166 and 167
Consistent Non-Performance - Director does not attend board meetings or participate in management decisions
Conflict of Interest - Director holds competing business interests or enters related party transactions without disclosure
Fraud or Misconduct - Director involved in financial irregularities, misrepresentation, or statutory violations
Business Restructuring - Investor-driven board changes after funding rounds, mergers, or acquisitions
Automatic Vacation Grounds (Section 167)
A director's office is automatically vacated (no resolution needed) under Section 167 if the director is disqualified under Section 164, absent from all board meetings for 12 consecutive months, convicted with imprisonment of 2+ years, declared insolvent, or fails to file DIR-3 KYC within the prescribed deadline.
Based on our experience with 5,000+ director cessation filings, the most common reason for automatic vacation under Section 167 is failure to file DIR-3 KYC. MCA deactivates the director's DIN, which triggers automatic vacation. Reactivation requires filing pending DIR-3 KYC forms with a ₹5,000 penalty fee per year of non-compliance.
Documents Required for Director Removal in Jammu
The documents needed depend on whether the director is resigning voluntarily or being removed by shareholders. All documents must be in PDF format for upload on the MCA V3 portal. These requirements are the same for companies registered in Jammu as anywhere else in India.
For Resignation (Section 168)
Resignation LetterWritten, signed, and dated, addressed to the board with effective date
Board ResolutionAcknowledging the director's resignation at a duly convened board meeting
DIN of Outgoing DirectorValid 8-digit DIN with Active status on MCA portal
Digital Signature Certificate (DSC)Class 3 DSC of authorized signatory director
Form DIR-11 (Optional)Filed by resigning director personally for independent resignation record
Company CIN21-character Corporate Identity Number from MCA master data
Additional for Removal by Shareholders (Section 169)
Special Notice (Section 115)Served 14 days before general meeting proposing removal
Ordinary ResolutionPassed at general meeting by simple majority of shareholders
Director's Written RepresentationMust be circulated to members if received from the outgoing director
Form MGT-14Required for filing the resolution with the Registrar of Companies
Step-by-Step Director Removal Process in Jammu
The complete director cessation filing involves 6 steps, takes 3 to 5 working days, and costs ₹3,199 to ₹4,199 (including professional and government fees). The process is 100% online through the MCA V3 portal. Companies in Jammu follow the same national process.
Resignation Path: Director Submits Resignation Letter → Board Meeting Acknowledges Resignation (Day 1) → IncorpX Drafts Board Resolution → DIR-12 Prepared and Verified (Day 2 to 3) → CA/CS Certifies and Signs DIR-12 → Government Fee Paid (₹200 to ₹600) → DIR-12 Filed on MCA V3 Portal (Day 3 to 4) → Director Files DIR-11 Independently → ROC, India Approves and Updates Master Data (Day 4 to 5).
Removal Path: Shareholders Issue Special Notice (14 Days Under Section 115) → EGM/General Meeting Convened → Ordinary Resolution Passed → IncorpX Drafts Minutes and MGT-14 → DIR-12 and MGT-14 Prepared → CA/CS Certifies Both Forms → Government Fees Paid → Both Forms Filed on MCA V3 Portal → ROC, India Approves and Updates Master Data (3 to 5 Working Days After Filing).
Step 1: Gather Director Cessation Documents
Collect the director's signed resignation letter (with effective date), Director Identification Number (DIN), company CIN, and authorized share capital details. For removal under Section 169, prepare the special notice under Section 115. Verify that the outgoing director's DIN status shows as "Active" on the MCA V3 portal before proceeding.
Prepare a board resolution acknowledging the director's resignation. For shareholder-driven removal under Section 169, record minutes of the general meeting passing an ordinary resolution. The resolution must include the cessation effective date. If the exit reduces director count below the minimum, appoint a replacement director simultaneously.
Form: Board Resolution / Ordinary Resolution | Time: Day 1 to 2
Step 3: Prepare and Verify Form DIR-12
Log in to the MCA V3 portal at www.mca.gov.in using company credentials. Select Form DIR-12, enter the company CIN, outgoing director's DIN, date of cessation, and reason for cessation. Attach the board resolution, resignation letter, and any supporting documents as PDF attachments. Review all fields for accuracy.
Portal: MCA V3 | Form: DIR-12 | Time: Day 2 to 3
Step 4: Sign and File DIR-12 with ROC
Get the DIR-12 form digitally signed using the authorized director's Class 3 DSC and certified by a practicing CA or CS. Pay government fees (₹200 to ₹600 based on authorized capital slab). Submit on the MCA V3 portal within 30 days. The filing is routed to the ROC, India.
Fee: ₹200 to ₹600 | Certification: CA/CS | Time: Day 3 to 4
Step 5: File Form DIR-11 for Director Protection
The resigning director files Form DIR-11 independently on the MCA portal to create a personal record of their resignation. DIR-11 must be filed within 30 days. Government fees are ₹200 to ₹600. This filing protects the director from future liability disputes.
Form: DIR-11 | Fee: ₹200 to ₹600 | Filed by: Resigning Director | Time: Day 3 to 4
Step 6: Verify Cessation on MCA Master Data
After ROC approval (3 to 7 working days), verify the director's cessation reflects on the MCA company master data. Search by CIN on the MCA V3 portal. The outgoing director should no longer appear in the active director list. Download the updated master data extract for company records.
Portal: MCA V3 | Verification: CIN Search | Time: Day 4 to 5
Do not confuse the authorized share capital with the paid-up share capital when calculating government fees. DIR-12 fees are based on authorized share capital, not paid-up capital. Filing with incorrect fee payment leads to form rejection by the ROC. Verify your company's authorized capital on the MCA master data page before filing.
Expert CA/CS team handles the entire process. DIR-12, DIR-11, board resolution, and resignation letter included.
Director Removal Cost in Jammu (2026)
The total cost of director removal or resignation filing in Jammu includes IncorpX's professional fee, MCA government filing fees, and optional DSC renewal charges. No state stamp duty applies to DIR-12 or DIR-11 filing, so the cost is identical across all Indian cities.
Cost Breakdown
Component
Amount (₹)
Notes
IncorpX Professional Fee
₹2,999
Includes DIR-12, DIR-11, board resolution, resignation letter, CA/CS certification
Government Fee (DIR-12)
₹200 to ₹600
Based on authorized share capital slab
Government Fee (DIR-11)
₹200 to ₹600
Filed by resigning director; same slab as DIR-12
Government Fee (MGT-14)
₹200 to ₹600
Only for Section 169 removal (filing resolution)
DSC Renewal (if expired)
₹800 to ₹1,500
Class 3 DSC, 2-year validity
Total (Resignation)
₹3,199 to ₹4,199
DIR-12 + DIR-11 + professional fee
Total (Removal)
₹3,399 to ₹4,799
DIR-12 + MGT-14 + professional fee
Government Fee Slabs (Authorized Share Capital)
Authorized Share Capital
Government Fee per Form
Up to ₹1,00,000
₹200
₹1,00,001 to ₹5,00,000
₹300
₹5,00,001 to ₹25,00,000
₹400
₹25,00,001 to ₹1,00,00,000
₹500
Above ₹1,00,00,000
₹600
DIY vs Local CA vs IncorpX
Method
Cost Range
Includes
Risk Level
DIY (Self-filing)
₹200 to ₹600
Government fee only
High (rejection risk, no CA/CS certification)
Local CA/CS in Jammu
₹3,500 to ₹7,000
Professional + government fee
Medium (quality varies by practitioner)
IncorpX
₹2,999 + ₹200 to ₹600
Complete package with all forms
Low (expert review, zero rejection guarantee)
IncorpX's ₹2,999 professional fee covers all documentation, CA/CS certification, and MCA portal filing. Government fees (₹200 to ₹600 per form) are charged at actuals based on your company's authorized share capital. No hidden charges. DSC renewal is quoted separately only if your existing DSC has expired.
Penalties for Late Director Cessation Filing in Jammu
Both Form DIR-12 and Form DIR-11 must be filed within 30 days of the cessation date. Missing this deadline triggers additional fees calculated as a multiplier on the base government fee. Under Section 172 of the Companies Act, 2013, the company and every officer in default face further penalties.
Delay Period
Additional Fee Multiplier
Example (₹600 Base Fee)
Up to 15 days
1x base fee
₹600 additional
15 to 30 days
2x base fee
₹1,200 additional
30 to 60 days
4x base fee
₹2,400 additional
60 to 90 days
6x base fee
₹3,600 additional
90 to 180 days
8x base fee
₹4,800 additional
180 to 300 days
10x base fee
₹6,000 additional
Beyond 300 days
12x base fee
₹7,200 additional
If the company fails to file DIR-12, the outgoing director continues to appear in MCA records as an active director. This exposes them to liability for all future company defaults and non-compliances. The resigning director should file Form DIR-11 independently within 30 days to protect themselves.
Common Mistakes in Director Removal Filing
Missing the 30-day filing deadline - Triggers additional fees of 1x to 12x the base government fee.
Filing DIR-12 without a proper board resolution - The ROC rejects the form outright, requiring complete re-filing with fresh DSC signatures.
Not verifying DIN status before filing - A deactivated DIN causes automatic form rejection on the MCA V3 portal. Reactivate the DIN first.
Forgetting DIR-11 filing by the resigning director - Without DIR-11, the director has no independent resignation record.
Not maintaining minimum director count - Filing DIR-12 without a simultaneous replacement director appointment triggers a compliance default.
IncorpX has completed 5,000+ director cessation filings for companies across India. Our expert CA/CS team handles the entire process from document collection to ROC approval, with a zero rejection guarantee.
Expert CA/CS Team
10+ years of MCA filing experience. Every DIR-12 form certified by qualified professionals.
3 to 5 Day Turnaround
From document collection to ROC approval in 3 to 5 working days.
₹2,999 All-Inclusive
DIR-12, DIR-11, board resolution, resignation letter, CA/CS certification. Government fees at actuals.
Zero Rejection Guarantee
Multi-level quality review before submission. Free refiling if rejected due to our error.
Complete Documentation
Board resolutions, resignation letters, shareholder resolutions, and all forms drafted by our legal team.
Dedicated Filing Manager
Direct WhatsApp and email support throughout the process.
All Company Types
Private Limited, Public Limited, OPC, Section 8, and Nidhi Companies covered.
5,000+ director filings completed. 4.8/5 client rating. Expert CA/CS team.
Other Business Services in Jammu
IncorpX provides a full suite of business registration and compliance services in Jammu, India. Each service is 100% online with expert CA and CS support:
Frequently Asked Questions on Removal of Director in Jammu
Director cessation is a common corporate event with specific legal requirements under the Companies Act, 2013. Below are answers to the most frequently asked questions about removal of director in Jammu, resignation procedures, DIR-12 filing, and associated costs.
Removal of director in Jammu is a legal process under Section 169 of the Companies Act, 2013. Shareholders pass an ordinary resolution at a general meeting to remove a director before their term ends. The company files Form DIR-12 with the Registrar of Companies (ROC) within 30 days. Government fees range from ₹200 to ₹600. The process is identical across India as director cessation is governed by central law. Companies registered in Jammu with the ROC, India follow the same MCA V3 portal filing procedure.
Form DIR-12 is the MCA e-form used to notify the Registrar of Companies about any change in directors, including resignation, removal, or cessation. The company must file DIR-12 within 30 days of the change. Filing fees range from ₹200 to ₹600 based on the authorized share capital slab. DIR-12 is filed electronically through the MCA V3 portal at www.mca.gov.in.
Section 169 governs the removal of a director by shareholders through an ordinary resolution at a general meeting. It requires a special notice of 14 days under Section 115. The removed director has the right to be heard at the meeting. Section 169 does not apply to directors appointed by the Tribunal under Section 242.
Section 168 governs a director's voluntary resignation from a company. A director resigns by giving written notice to the board. The resignation takes effect from the date the board accepts it or 30 days from the notice date, whichever is earlier. The company then files Form DIR-12 within 30 days.
Form DIR-11 is filed by the resigning director personally with the ROC to create an independent record of their resignation. The director must file DIR-11 within 30 days of resignation. Filing fees range from ₹200 to ₹600. DIR-11 protects the director by establishing a formal record separate from the company filing.
Section 167 of the Companies Act, 2013 lists grounds where a director's office is automatically vacated. These include disqualification under Section 164, absence from all board meetings for 12 consecutive months, conviction with imprisonment, or failure to file DIR-3 KYC. No formal removal resolution is needed.
To remove a director from a company registered in Jammu, shareholders issue a special notice 14 days before the general meeting, pass an ordinary resolution under Section 169, and file Form DIR-12 with the ROC within 30 days. All filings for companies in Jammu are processed through the MCA V3 portal and routed to the Registrar of Companies, India. Government fees range from ₹200 to ₹600 based on authorized share capital.
Companies with a registered office address in Jammu file DIR-12 electronically through the MCA V3 portal at www.mca.gov.in. All electronic filings are routed to the Registrar of Companies (ROC), India. The ROC office handles verification and approval. The Corporate Identification Number (CIN) of companies registered in Jammu contains the state code for India. Processing time is 3 to 7 working days after filing.
Director removal costs in Jammu are identical to the national fee structure since this is governed by central law. IncorpX's professional fee starts at ₹2,999, government fees are ₹200 to ₹600 for DIR-12 (based on authorized share capital), and ₹200 to ₹600 for DIR-11. Total cost ranges from ₹3,199 to ₹4,199 for a resignation filing. No state stamp duty applies to DIR-12 or DIR-11 filing.
Director removal filing through IncorpX takes 3 to 5 working days from document submission to MCA approval. Board resolution drafting is completed on Day 1, form preparation and verification on Day 2 to 3, MCA portal filing on Day 3 to 4, and ROC approval with updated master data on Day 4 to 5. This timeline applies uniformly across India since all filings go through the centralized MCA V3 portal.
A director remains liable after resignation under Section 168(2) of the Companies Act, 2013. Liability for actions during tenure continues indefinitely. Resignation does not absolve offences committed while serving. The director faces legal proceedings related to their period of directorship regardless of current status.
Under Section 168, a director's resignation takes effect from the date the board accepts it or 30 days from the date of the resignation notice, whichever is earlier. The company must file Form DIR-12 within 30 days of the effective date. Government fees for DIR-12 are ₹200 to ₹600.
The sole director of a One Person Company cannot resign without appointing a replacement director first. Section 149(1) requires a minimum of 1 director for an OPC at all times. The resignation and new appointment must be processed simultaneously through Form DIR-12 to maintain compliance.
Section 169(2) mandates a special notice of 14 days under Section 115 before proposing an ordinary resolution to remove a director. The company must send a copy of the notice to the director concerned, who has the right to make written representations and be heard at the general meeting.
Removal under Section 169 requires an ordinary resolution at a general meeting; it cannot be done without a meeting. However, a director's office may be vacated automatically under Section 167 without a meeting, such as disqualification under Section 164 or absence from board meetings for 12 consecutive months.
Log in to the MCA V3 portal at www.mca.gov.in using company credentials. Select Form DIR-12, enter the company CIN and outgoing director's DIN, fill cessation details, attach the board resolution and resignation letter, sign with the authorized director's Class 3 DSC, pay ₹200 to ₹600, and submit. The filing is routed to the ROC, India for companies registered in Jammu.
Director removal requires a resignation letter (if resigning), board resolution acknowledging cessation, Form DIR-12 with digital signatures, the director's DIN, a copy of the special notice (for Section 169 removal), the shareholders' ordinary resolution, and Form MGT-14 for filing the resolution with the ROC.
DIR-12 government fees depend on authorized share capital: ₹200 (up to ₹1 lakh), ₹300 (up to ₹5 lakh), ₹400 (up to ₹25 lakh), ₹500 (up to ₹1 crore), and ₹600 (above ₹1 crore). Late filing attracts additional fees of 1x to 12x the base amount.
Late DIR-12 filing attracts additional fees as a multiplier on the base government fee: 1x for delays up to 15 days, 2x for 15 to 30 days, 4x for 30 to 60 days, 10x for 180+ days, and 12x beyond 300 days. For a ₹600 base fee, the maximum penalty reaches ₹7,200.
Yes. IncorpX provides complete director removal and resignation filing services for companies registered in Jammu and across India. Our ₹2,999 package includes DIR-12 filing, DIR-11 filing, board resolution drafting, resignation letter preparation, CA/CS certification, and MCA V3 portal submission. Our team of qualified Company Secretaries and Chartered Accountants handles all filings within 3 to 5 working days. We maintain a zero rejection track record across 5,000+ director cessation filings.
No. Director removal and resignation is governed by the Companies Act, 2013, which is a central law applicable uniformly across India. The process, forms (DIR-12, DIR-11, MGT-14), government fees, and filing deadlines are identical whether your company is registered in Jammu, Mumbai, Delhi, or any other city. The only difference is the jurisdictional ROC office. Companies in Jammu file through the ROC, India.
Director resignation is voluntary under Section 168, initiated by the director through a written notice. Removal is involuntary under Section 169, initiated by shareholders through an ordinary resolution at a general meeting. Resignation requires only a board resolution; removal requires a general meeting with 14 days' special notice.
Form DIR-12 is filed by the company to notify the ROC about any change in directors within 30 days. Form DIR-11 is filed by the resigning director personally to record their resignation independently. DIR-12 is mandatory for the company; DIR-11 is optional but recommended. Both have government fees of ₹200 to ₹600.
If DIR-12 is not filed within 30 days, the company faces additional fees (1x to 12x multiplier) and potential penalty under Section 172 of the Companies Act, 2013. The resigned director remains on MCA records, which can affect their DIN status and ability to hold directorships in other companies. Companies in Jammu should file DIR-11 independently to protect the resigning director's position with the ROC, India.
A foreign director can resign from an Indian company by submitting a written resignation letter to the board under Section 168. The company files Form DIR-12, and the director files Form DIR-11 with the ROC within 30 days. No physical presence in India is required for MCA V3 portal e-filing.
IncorpX provides qualified Company Secretaries (ACS/FCS) for director removal filings across Jammu and India. Our CS team certifies every DIR-12 form as required under MCA rules. You do not need to find a local CS separately. IncorpX's ₹2,999 package includes CA/CS certification, form filing, and complete documentation. Alternatively, you can search the ICSI member directory at icsi.edu for practicing Company Secretaries in Jammu.
IncorpX's ₹2,999 director removal package includes Form DIR-12 filing, board resolution drafting, resignation letter preparation, DIR-11 filing, shareholder resolution for removal cases, DSC signing assistance, MCA V3 portal submission, government fee payment guidance, expert CA/CS support, and updated master data extract.
IncorpX handles director removal and resignation filings for Private Limited Companies, Public Limited Companies, One Person Companies, Section 8 Companies, and Nidhi Companies. The ₹2,999 starting price applies to all company types. LLP partner changes are a separate service filed using different LLP forms.
After director removal, companies registered in India must update director details in state-level registrations:
Professional Tax: De-register the outgoing director from India Professional Tax records if they received remuneration.
Shops and Establishments: Update the India Shop and Establishment licence with revised director details.
GST: Update authorized signatory on the GST portal if the outgoing director was a signatory.
Bank Accounts: Update signatory details with the company's bank in Jammu.
Shareholders can remove a non-cooperating director under Section 169 without the director's consent. Issue a special notice 14 days before the general meeting, pass an ordinary resolution by simple majority, and file Form DIR-12 with the ROC within 30 days. The director's absence from the meeting does not prevent removal. IncorpX's CA/CS team in Jammu handles the complete process including EGM notice drafting, resolution preparation, and MCA filing.
The authorized signatory director's Class 3 DSC is required to sign Form DIR-12 on the MCA V3 portal. The outgoing director does not sign DIR-12. A practicing Chartered Accountant (CA) or Company Secretary (CS) also certifies the form before submission. DSC renewal costs ₹800 to ₹1,500 and takes 1 to 2 working days from a licensed Certifying Authority.
Cessation of director is the formal end of a director's tenure in a company. Under the Companies Act, 2013, cessation occurs through voluntary resignation (Section 168), shareholder-driven removal (Section 169), or automatic vacation of office (Section 167). The company files Form DIR-12 with the ROC within 30 days. Government fees are ₹200 to ₹600.
The Companies Act, 2013 requires a written resignation notice addressed to the board under Section 168. While email resignation may be accepted if the company acknowledges it through a board resolution, a physically signed letter remains the safest approach. The board must pass a resolution acknowledging the resignation before filing Form DIR-12 with the ROC.
A director's DIN remains Active after removal or resignation from a specific company. DIN is not company-specific; the director uses the same 8-digit DIN for directorships in other companies. DIN is deactivated only if the director fails to file DIR-3 KYC annually or is disqualified under Section 164 of the Companies Act, 2013.
No. Form MGT-14 is required only for director removal under Section 169, to file the ordinary resolution passed at a general meeting with the ROC. Director resignation under Section 168 requires only a board resolution, not a general meeting resolution. The company files Form DIR-12 for resignation; MGT-14 is not needed.
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