How to File E-CHNG Form on MCA Portal for Name and Address Changes

Filing the E-CHNG form on the MCA portal is the new standard process for changing a company name or registered office address in India from 2026 onward. The Ministry of Corporate Affairs introduced this consolidated form through the Companies (Incorporation) Amendment Rules, 2026, dated April 8, 2026, replacing four separate forms -- INC-22, INC-23, INC-24, and RD-1 -- with a single six-part digital form. Whether you need to shift your registered office across the street or rename your company entirely, E-CHNG is the form you will file. This guide walks you through every part of the form, the documents you need, the fees involved, and the exact steps to follow on the MCA V3 portal.

What is the E-CHNG Form?

The E-CHNG form is a consolidated electronic form on the MCA V3 portal for filing applications related to change of company name, change of registered office address, verification of registered office, and Regional Director applications for name rectification.

Before 2026, companies had to identify and file the correct form from a set of four separate filings -- INC-22 for registered office changes and verification, INC-23 for state-to-state shifts, INC-24 for name changes, and RD-1 for Regional Director rectification applications. Each form had its own field structure, attachment requirements, and validation rules. The E-CHNG form consolidates all four into a single form with six clearly defined parts, each addressing a specific type of change.

The MCA issued this change through the Companies (Incorporation) Amendment Rules, 2026, notified on April 8, 2026, under Policy Reference CL-V Section, Policy-01/2/2025-CL-V-MCA-Part(2). The public was given until May 9, 2026, to submit comments and objections on the draft rules before final notification.

E-CHNG Form Parts Overview

Each part of the E-CHNG form targets a specific type of company change. The table below maps every part to its purpose, the old form it replaces, the typical filing fee, processing timeline, and whether a Digital Signature Certificate is required.

Who Needs to File E-CHNG?

The E-CHNG form is required for any company registered under the Companies Act, 2013, that needs to change its name or registered office address, or that receives a direction from the ROC or Regional Director for name rectification. Here is a breakdown by part:

Part A -- Companies Shifting Office Within Local Limits

Any company moving its registered office to a new address within the same city, town, or village. For example, a Private Limited Company relocating from one commercial building to another in the same municipal area. Only a board resolution is needed -- no shareholder approval.

Part B -- Companies Shifting Office Outside Local Limits (Same State)

Companies moving to a new city or town within the same state and ROC jurisdiction. For instance, shifting from Pune to Nagpur (both in Maharashtra under ROC Mumbai/ROC Pune). This requires a special resolution if the shift crosses ROC jurisdiction, or an ordinary resolution if it stays within the same ROC jurisdiction.

Part C -- Companies Changing Their Name

Any company that wants to change its corporate name as recorded on the Certificate of Incorporation. This includes name changes for rebranding, mergers, or when directed by the Central Government under Section 16. A special resolution with 75 percent votes in favour is mandatory.

Part D -- Companies Verifying Their Registered Office

Companies that are newly incorporated or have changed their registered office and need to verify the office address with the ROC. Under the amended Rule 25B, physical verification is now discretionary -- the ROC triggers it only on a risk basis.

Part E -- Companies Shifting Office to Another State

Companies relocating their registered office from one state to another (for example, from Karnataka to Maharashtra). This requires Central Government confirmation under Section 17 and involves the Regional Director's office. Companies with pending inquiry or IBC proceedings are barred from filing under amended Rule 30(9).

Part F -- Regional Director Applications

Companies that receive a direction from the Central Government under Section 16(1) to rectify their name -- typically because the name was obtained by furnishing wrong information, or it too closely resembles an existing company or trademark.

Documents Required for E-CHNG Filing

The documents vary by part. Below is a consolidated checklist organised by the E-CHNG part you need to file.

Common Documents (All Parts)

• Class 3 DSC: Valid Digital Signature Certificate for the authorised director and the certifying professional
• Board Resolution: Certified copy of the board resolution authorising the specific change
• Company PAN: PAN of the company for identity verification on the MCA portal
• Latest Audited Financials: Balance sheet and profit and loss account for the most recent financial year

Part A Specific Documents

• New address proof: Rent agreement, lease deed, or sale deed for the new premises
• Utility bill: Electricity, water, or gas bill of the new premises not older than 2 months
• NOC from landlord: No Objection Certificate from the property owner if the premises is rented or leased

Part B Specific Documents

• Special or ordinary resolution: Depending on whether the shift crosses ROC jurisdiction
• Form MGT-14: Filed within 30 days of passing the resolution
• New address proof and utility bill: Same as Part A requirements
• Newspaper notice: Publication in one English and one vernacular language newspaper (now also accepted via email or speed post under amended Rules)

Part C Specific Documents

• Special resolution: Passed at EGM or postal ballot with 75 percent majority
• Form MGT-14: Filed within 30 days of the special resolution
• RUN approval letter: Name reservation approval SRN from the MCA RUN service
• Altered MOA and AOA: Reflecting the new company name in the name clause
• Trademark NOC: If the new name contains a registered trademark, obtain an NOC from the trademark holder

Part D Specific Documents

• Registered office address proof: Ownership deed, rent agreement, or lease deed
• Utility bill: Not older than 2 months from the date of filing
• NOC from owner: If the office is on rented or leased premises
• Declaration by director: Confirming the registered office is operational and accessible during business hours

Part E Specific Documents

• Special resolution: Passed under Section 13 read with Section 17
• Form MGT-14: Filed within 30 days
• Newspaper advertisement: Published in English and vernacular newspapers in both the old and new state
• Creditor and debenture holder consent: NOC or no-objection affidavit from every secured creditor
• New office address proof: Complete documentation for the registered office in the new state
• List of pending legal proceedings: Disclosure of all cases in tribunals, courts, and regulatory bodies

Part F Specific Documents

• Central Government direction: Copy of the order under Section 16(1) directing name rectification
• Proposed rectified name: Name options for rectification with justification
• Board resolution: Authorising compliance with the Central Government direction

Step-by-Step: Filing E-CHNG Part C (Company Name Change)

Part C is the most commonly filed section of the E-CHNG form. Here is the complete process for changing your company name on the MCA portal in 2026.

Step 1: Pass a Board Resolution for the Proposed Name Change

Convene a board meeting with proper notice under Section 173 of the Companies Act, 2013. The notice period is 7 days for a regular board meeting. Pass a resolution proposing the change of company name and authorising a director or the company secretary to take all necessary steps -- including convening an EGM, applying for name reservation, and filing the E-CHNG form. Record the minutes within 30 days as required under Section 118.

The board resolution should specify the reason for the name change, the proposed new name (or a general authorisation to select a name), and the person authorised to sign and submit the E-CHNG form on behalf of the company.

Step 2: Pass a Special Resolution at an EGM or Through Postal Ballot

A company name change under Section 13(2) requires a special resolution -- meaning at least 75 percent of votes cast must be in favour. You have two options:

• Extraordinary General Meeting (EGM): Issue a 21-day clear notice under Section 101, hold the meeting, and record the proceedings. Members can attend physically or through video conference.
• Postal Ballot: Send a postal ballot notice under Section 110 with a 30-day response window. This is faster for companies with a large number of shareholders spread across different cities.

After passing the resolution, file Form MGT-14 with the ROC within 30 days. The MGT-14 filing receipt is a mandatory attachment for the E-CHNG Part C form. Do not skip this step -- the ROC will reject your E-CHNG filing without it.

Step 3: Reserve the New Name Through the RUN Service

Log in to the MCA V3 portal at mca.gov.in using your registered credentials. Navigate to the RUN (Reserve Unique Name) service and select the option for change of name of an existing company. Enter your company's CIN and propose up to two name choices in order of preference.

The proposed name must comply with Rule 8 of the Companies (Incorporation) Rules as amended in 2026. The revised Rule 8 has stricter guidelines on name similarity, phonetic matching, and abbreviation conflicts. Check the new Rule 8A undesirable names list before applying -- names suggesting government patronage, names identical to companies dissolved within 2 years, and misleading names will be rejected outright.

Pay the ₹1,000 reservation fee. The Central Registration Centre processes the application within 2 to 3 working days. The approved name stays reserved for 60 days -- file your E-CHNG Part C within this window.

Step 4: Prepare the E-CHNG Form Part C on the MCA Portal

Navigate to the MCA V3 portal and access the E-CHNG form. Select Part C -- Change of Company Name. Enter the company CIN, and the portal auto-fills the existing company details. Enter the approved new name and the RUN approval SRN.

Fill in the details of the authorised director who will sign the form and the practising professional (CA, CS, or Cost Accountant) who will certify it. Verify that all pre-filled details -- including the registered office address, paid-up capital, and director DINs -- are accurate.

Step 5: Attach the Required Documents and Declarations

Upload the following documents in PDF format:

• Certified copy of the board resolution
• Certified copy of the special resolution (EGM minutes or postal ballot result)
• Form MGT-14 filing receipt (SRN confirmation)
• RUN approval letter
• Altered Memorandum of Association with the new name in the name clause
• Altered Articles of Association reflecting the new name
• Trademark NOC (if the new name includes a registered trademark)

Each document must be clearly legible and within the MCA portal's file size limits (typically 6 MB per attachment). Double-check that the company name and CIN in every uploaded document match the form entries.

Step 6: Affix Digital Signatures and Professional Certification

Two Digital Signature Certificates are required:

1. Authorised Director: The director named in the board resolution must affix their Class 3 DSC. The DSC must be registered on the MCA portal and linked to the director's DIN.
2. Practising Professional: A Chartered Accountant, Company Secretary, or Cost Accountant holding a valid Certificate of Practice must certify and digitally sign the form. The professional's membership number and UDIN (Unique Document Identification Number) are mandatory fields.

If the DSC fails to attach, verify that the PAN and name on the DSC exactly match the MCA portal records. Use the MCA's DSC utility tool and try with Google Chrome or Microsoft Edge.

Step 7: Pay the Filing Fee and Submit

The filing fee depends on the company's authorised share capital:

Pay through net banking, debit card, or UPI via the MCA payment gateway. After successful payment, the form is submitted and an SRN (Service Request Number) is generated. Save this SRN for tracking the application status.

Step 8: Receive the New Certificate of Incorporation from ROC

The Registrar of Companies reviews the form, documents, and fee payment. If everything is in order, the ROC issues a fresh Certificate of Incorporation under Section 13(2) reflecting the new company name. The original CIN and date of incorporation remain unchanged. Processing takes 5 to 15 working days from submission.

After receiving the certificate, update your company name across all statutory registrations -- PAN card, TAN, GST certificate, EPFO, ESIC, bank accounts, and business contracts. Reprint letterheads, visiting cards, and update the company signboard at the registered office within 30 days.

Filing E-CHNG Part A: Registered Office Change Within Local Limits

Part A is the simplest section of the E-CHNG form. Use it when your company is moving to a new address within the same city, town, or village -- for example, relocating from one commercial complex to another in the same municipal corporation area.

Step 1: Pass a Board Resolution

Hold a board meeting and pass a resolution approving the change of registered office address. The resolution should mention the old address, the new address, the effective date of shifting, and the director authorised to file the E-CHNG Part A form. A board resolution (simple majority of directors present) is sufficient -- no shareholder approval or special resolution is needed.

Step 2: Collect the New Address Documentation

Gather the address proof for the new registered office. Under amended Rule 25, the documentation requirements depend on whether the property is owned, leased, rented, or in a Special Economic Zone. For rented premises, you need the rent agreement, a utility bill not older than 2 months, and a No Objection Certificate from the landlord. For owned premises, the sale deed or property tax receipt is sufficient along with the utility bill.

Step 3: File E-CHNG Part A on the MCA Portal

Log in to the MCA V3 portal, access the E-CHNG form, and select Part A. Enter the company CIN, existing address, and the new registered office address. Upload the board resolution, address proof, utility bill, and NOC (if applicable). Affix the DSCs of the authorised director and the practising professional.

Step 4: Pay and Submit

Pay the filing fee based on authorised capital (₹200 to ₹600), submit the form, and note the SRN. The ROC typically approves Part A filings within 3 to 5 working days. After approval, file Form INC-22 verification (now Part D) within 30 days of commencing business at the new address if required by the ROC.

Filing E-CHNG Part B: Registered Office Change Outside Local Limits (Same State)

Part B applies when your company shifts its registered office to a different city or town within the same state. This is more complex than Part A because it involves shareholder approval and public notice obligations. Common scenarios include relocating from a smaller town to the state capital for better infrastructure, or moving to a city closer to your primary client base.

Resolution Requirements

The type of resolution depends on whether the shift crosses an ROC jurisdictional boundary:

• Within same ROC jurisdiction: An ordinary resolution (simple majority of shareholders present and voting) at a general meeting is sufficient. For example, shifting from Gurgaon to Faridabad (both under ROC Delhi) within Haryana.
• Across ROC jurisdictions within same state: A special resolution (75 percent of votes cast in favour) is required. For example, shifting from Pune (ROC Pune) to Mumbai (ROC Mumbai) within Maharashtra.

File Form MGT-14 within 30 days of passing the resolution. Wait for the MGT-14 to be processed before filling E-CHNG Part B -- the ROC validates the MGT-14 SRN during form review.

Public Notice

Publish a notice of the proposed shift in one English-language newspaper and one vernacular-language newspaper circulating in the district of the existing registered office. The notice must include the company name, CIN, existing address, proposed new address, and a 21-day window for objections from creditors and the public.

Under the amended rules, notice via email or speed post to creditors and debenture holders is now accepted alongside newspaper publication. This is a significant change from the earlier requirement of newspaper-only notice. If you choose the email route, retain delivery receipts and read confirmations as evidence of service -- the ROC will request proof that creditors were notified.

Filing the Form

Access E-CHNG Part B on the MCA portal. Enter the company CIN, current address, proposed new address, and details of the resolution. Upload the resolution, MGT-14 receipt, newspaper advertisement copies (or email delivery confirmations), new address proof, utility bill, NOC from landlord, and any creditor correspondence. Affix DSCs and pay the filing fee. Processing takes 7 to 15 working days.

After ROC approval, update your registered office address on the GST portal (file an amendment application), PAN records (file a PAN change request with NSDL), TAN records, EPFO and ESIC registrations, and bank accounts. Obtain a Shop and Establishment License from the local municipal authority at the new location if the shift crosses municipal corporation boundaries.

Filing E-CHNG Part D: Verification of Registered Office

Part D replaces the verification component of the old INC-22 form. File it when the ROC requires you to verify that your company's registered office is operational, accessible during business hours, and capable of receiving official correspondence. This part serves as the government's mechanism for confirming that a company actually operates at its declared address.

When is Part D Required?

• After incorporation: Within 30 days of incorporation if the company has commenced business operations at the declared address
• After an address change: Within 30 days of commencing operations at a new registered office address filed through Part A or Part B
• On ROC direction: When the Registrar issues a notice requiring the company to verify its registered office -- typically triggered by returned correspondence or third-party complaints
• During compliance review: When the ROC conducts a periodic review of company records and identifies discrepancies in the registered office details

Key Change Under Rule 25B

The 2026 amendment introduces discretionary physical verification. Previously, the ROC could initiate physical verification of any company's registered office -- and this was frequently done as a routine compliance measure, causing disruption for genuine businesses. Under amended Rule 25B, physical verification is now risk-based. The ROC will trigger a site visit only when specific red flags arise -- such as returned official correspondence, complaints from creditors or stakeholders, suspicious filing patterns, or when the company has been flagged for non-compliance in previous filings.

This is a significant reduction in regulatory burden for compliant companies. If your company regularly files annual returns, responds to ROC communications promptly, and maintains an operational office, you are unlikely to face a physical verification request. However, shell companies and companies that have not filed annual returns for 2 or more consecutive years remain at high risk of verification.

Filing Process

Select E-CHNG Part D on the MCA V3 portal, enter the company CIN and registered office address, upload the address proof (ownership deed, lease deed, or rent agreement), utility bill dated within 2 months, and the NOC from the property owner (if the premises is rented or leased). Include a declaration by a director confirming the office is operational and can receive official correspondence during business hours.

The declaration must include the director's DIN, the full address of the registered office, the nature of the premises (owned, leased, rented, or SEZ), and a statement that the office has a signboard displaying the company name, CIN, and registered office address as required under Section 12(3)(a) of the Companies Act, 2013. Submit with DSCs and pay the filing fee. Processing takes 5 to 10 working days.

Filing E-CHNG Part E: Shifting Registered Office to Another State

Part E is the most complex section of the E-CHNG form. Shifting your registered office from one state to another requires Central Government confirmation under Section 17 of the Companies Act, 2013, and involves the Regional Director's office.

Step 1: Pass a Special Resolution

Hold an EGM or postal ballot and pass a special resolution under Section 13 read with Section 17. The resolution must clearly state the existing state, the proposed new state, and the specific new registered office address. File Form MGT-14 within 30 days.

Step 2: Publish Public Notices

Publish a notice in newspapers circulating in both the old and the new state -- one English-language and one vernacular-language newspaper in each state (total of 4 newspaper advertisements). Under the 2026 amendment, notice to creditors and debenture holders can also be sent via email or speed post, which is a practical improvement for companies with creditors in different states.

Step 3: Obtain Creditor and Stakeholder Consents

Secured creditors must provide a no-objection affidavit or consent letter. The company must disclose all pending legal proceedings, investigations, and regulatory matters. Any objections from creditors or the state government must be addressed before the Regional Director can forward the application.

Step 4: File E-CHNG Part E

Upload the special resolution, MGT-14 receipt, newspaper advertisements, creditor consents, new address proof, and the complete list of pending proceedings. The form is routed to the Regional Director who examines the application and forwards it to the Central Government for confirmation.

Step 5: Central Government Confirmation

The Central Government reviews the Regional Director's recommendation and either confirms the shift or directs further inquiry. Once confirmed, the ROC of the new state issues a fresh Certificate of Incorporation reflecting the new state. The entire process takes 30 to 60 working days. After confirmation, the company must comply with all local registrations, professional tax, and shop establishment requirements in the new state.

Filing E-CHNG Part F: Regional Director Applications for Rectification

Part F replaces the old RD-1 form used for Regional Director applications related to company name rectification. This part applies in specific situations governed by Section 16 of the Companies Act, 2013, where the Central Government directs a company to change its name because it was registered through incorrect or misleading information.

When is Part F Filed?

• Central Government direction: When the Central Government believes a company name was obtained through wrong or misleading information, it directs the company to change its name within 3 months under Section 16(1). The company has no choice but to comply.
• Resemblance complaint: When an existing company files a complaint that a newly registered company's name is identical to or too closely resembles its own name, and the Central Government agrees after investigation.
• Trademark conflict: When a registered trademark holder objects to a company name that infringes on their trademark rights and the Central Government or the Registrar of Trademarks upholds the objection.
• Voluntary rectification: When a company itself discovers that its name was inadvertently registered with an error (such as a spelling mistake) and applies to the Regional Director for correction.

Filing Process

Access E-CHNG Part F on the MCA portal. Upload the Central Government direction order, the proposed rectified name (with RUN approval if a completely new name is being adopted), a board resolution complying with the direction, and any supporting evidence. If the rectification is due to a trademark conflict, include the trademark registration certificate and the objection letter from the trademark holder.

The Regional Director reviews the application and issues an order within 30 to 45 working days. Non-compliance with a Section 16 direction attracts a penalty of ₹1,000 per day until the name is rectified, plus the company is not permitted to enter into any contract under the old name from the expiry of the 3-month compliance period. This is a serious consequence -- the company effectively cannot conduct business under its existing name once the compliance deadline passes.

KYC Rationalization Under Rule 16

The 2026 amendments also rationalize KYC requirements under Rule 16 for all E-CHNG filings. For Indian nationals, PAN and Aadhaar are the primary identity verification documents. For foreign nationals, a valid passport is accepted as the primary identity document. This simplification removes the earlier requirement for foreign nationals to provide multiple identity documents and apostilled copies for basic form filings. The updated KYC framework applies across all six parts of the E-CHNG form and reduces the document burden for companies with foreign directors or shareholders.

E-CHNG Filing Fees in 2026

The government filing fee for E-CHNG depends on the part being filed and the company's authorised share capital. Here is the complete fee table.

In addition to the E-CHNG filing fee, factor in these associated costs:

• RUN name reservation (Part C only): ₹1,000 per application
• Form MGT-14 (Parts B, C, E): ₹200 to ₹600 based on authorised capital
• Newspaper advertisement (Parts B, E): ₹2,000 to ₹8,000 depending on the publication and ad size
• Professional fees (CA/CS): ₹3,000 to ₹15,000 depending on the complexity of the filing
• DSC procurement (if new): ₹1,000 to ₹2,000 per certificate valid for 2 years

Old Forms vs E-CHNG Mapping

This table provides a quick reference for companies and professionals familiar with the old filing regime. It maps each old form to the corresponding E-CHNG part and highlights the key differences.

Common Mistakes in E-CHNG Filing

After working with hundreds of company change filings, we see the same mistakes repeatedly. Avoid these to get your E-CHNG form approved on the first attempt.

1. Filing E-CHNG Without MGT-14

For Parts B, C, and E, the special or ordinary resolution must be filed with the ROC in Form MGT-14 before submitting the E-CHNG form. Many companies pass the resolution and immediately file E-CHNG, forgetting the intermediate MGT-14 step. The ROC will reject the E-CHNG application if the MGT-14 SRN is missing or if the MGT-14 itself is still under processing. Always wait for MGT-14 approval before proceeding.

2. Using an Expired Name Reservation for Part C

The RUN service reserves a name for 60 days. If you exceed this window -- due to delays in passing the special resolution, filing MGT-14, or preparing documents -- the name reservation expires. The E-CHNG Part C form validates the RUN SRN against the MCA database, and an expired reservation triggers automatic rejection. Start the E-CHNG filing within 30 days of name approval to leave a buffer.

3. Uploading Outdated Utility Bills for Parts A, B, and D

The utility bill for the registered office must be dated within 2 months of the E-CHNG filing date. An electricity or water bill from 3 months ago will lead to a resubmission notice from the ROC. Request a fresh utility bill from your landlord or utility provider before starting the filing process. If you are using a virtual office, confirm that the provider can issue a current-month utility bill.

4. Mismatched Details Between DSC and MCA Portal Records

The director's name and PAN on the Digital Signature Certificate must exactly match the details recorded on the MCA portal. Even minor discrepancies -- such as a middle name present on the DSC but missing on the MCA portal, or a difference in spelling between the PAN card and DSC -- will prevent the DSC from being attached. Update your MCA profile through the DIR-6 form before attempting to file E-CHNG if there are any mismatches.

Rule 25: New Registered Office Documentation Requirements

Amended Rule 25 of the Companies (Incorporation) Rules introduces a structured documentation framework for registered office addresses based on the type of property. This affects Parts A, B, D, and E of the E-CHNG form.

The substituted Rule 25 provides much-needed clarity for companies using different types of premises. Previously, the generic documentation requirement led to inconsistent interpretation across different ROC offices. The new rule eliminates ambiguity by specifying exactly what each property type requires.

Rule 8: Name Rules Overhaul

The 2026 amendment completely redrafts Rule 8 of the Companies (Incorporation) Rules, 2014, which governs company name approval. This directly impacts anyone filing E-CHNG Part C for a name change or Part F for name rectification.

Rule 8: Revised Name Approval Guidelines

The redrafted Rule 8 introduces clearer criteria for name approval:

• Identical name rejection: A proposed name that is identical to any existing company, LLP, or registered trademark will be rejected without referral to the applicant
• Phonetic similarity check: Names that sound identical when spoken aloud -- even if spelled differently -- are subject to rejection. For example, "Xylo Tech" and "Zilo Tek" would be flagged
• Abbreviation conflicts: Using abbreviations or acronyms that expand to a name identical to an existing entity will be rejected
• Geographical names: Using a state or country name requires justification that the company has substantial operations in that geography

Rule 8A: Undesirable Names List

New Rule 8A codifies a formal list of undesirable names that will be automatically rejected:

• Names suggesting government patronage: Any name that implies the company is a government entity or has government backing (such as "National", "Government", "Central") without prior approval
• Names of dissolved companies: Names identical to companies dissolved within the preceding 2 years
• Offensive or misleading names: Names that are vulgar, offensive, or misleading to the public about the company's activities
• Names requiring prior approval: Names containing words like "Bank", "Insurance", "Stock Exchange", "Nidhi" require approval from the respective sectoral regulator before the name can be reserved

Rule 9A: Name Withdrawal Mechanism

The newly introduced Rule 9A allows companies to voluntarily withdraw a reserved name. If you reserved a name through RUN but decided not to proceed with the name change, you can file a withdrawal request to release the name before the 60-day reservation period expires. This is a practical addition that prevents name squatting -- a long-standing issue where companies reserved names with no intention of using them, blocking other applicants.

After Filing E-CHNG: What is Next?

Filing the E-CHNG form is not the end of the process. Depending on which part you filed, there are specific post-filing actions you must complete within defined timelines.

For companies filing Part C (name change), the annual DIR-3 KYC filing for directors should reflect the updated company name. Similarly, if you are appointing new directors around the same time, file the director appointment form after receiving the new Certificate of Incorporation to avoid name mismatches in MCA records.

All annual compliance filings -- including AOC-4 (financial statements) and MGT-7 (annual return) -- submitted after the name change must use the new company name as recorded on the fresh Certificate of Incorporation.

Related Resources

These IncorpX service pages and external resources will help you with specific aspects of the E-CHNG filing process:

IncorpX Service Pages

• Change Company Name: Full-service assistance for E-CHNG Part C filing, including board resolution drafting, EGM coordination, RUN application, and post-change updates
• Change Registered Office Address: End-to-end support for E-CHNG Parts A, B, and E, from documentation to ROC approval
• Private Limited Company Registration: If you are incorporating a new company and need to understand the initial registered office and name requirements
• One Person Company Registration: OPC-specific filing considerations for E-CHNG, including the single member's approval requirements
• Section 8 Company Registration: Special rules for Section 8 companies that require Central Government approval for name changes
• Compliance Health Check: Verify all pending compliance defaults before filing E-CHNG to avoid rejection

MCA Portal Links

• MCA V3 Portal: Official portal for filing E-CHNG, RUN applications, and all company-related forms
• Companies Act and Rules eBook: The MCA's digital repository of the Companies Act, 2013, and all subordinate rules including the 2026 amendments
• ICSI eFiling Portal: The Institute of Company Secretaries of India portal for practising CS professionals who certify E-CHNG forms

Summary

The E-CHNG form is a practical consolidation of four older MCA forms into a single six-part filing system that reduces confusion and speeds up processing. Here is what you need to remember:

• Part A handles the simplest change -- shifting your registered office within the same city. A board resolution and basic address documents are all you need. Processing takes 3 to 5 working days.
• Part B covers office shifts to a different city within the same state. It requires a shareholder resolution and public notice. Processing takes 7 to 15 working days.
• Part C is for company name changes. Pass a special resolution, reserve the name through RUN (₹1,000), file MGT-14 first, then submit E-CHNG Part C. The ROC issues a fresh Certificate of Incorporation within 5 to 15 working days.
• Part D is for registered office verification. The amended Rule 25B makes physical verification discretionary -- a welcome change for compliant companies.
• Part E handles state-to-state office shifts through the Regional Director and Central Government. It takes 30 to 60 working days and requires newspaper notices in both states. Companies under IBC proceedings cannot file Part E.
• Part F covers Regional Director applications for name rectification under Section 16.

The 2026 amendment also overhauls name rules (Rule 8, 8A, 9A), standardises registered office documentation by property type (Rule 25), introduces risk-based physical verification (Rule 25B), and modernises notice requirements by accepting email and speed post alongside newspaper publication.

For any E-CHNG filing, thorough preparation is the difference between a first-attempt approval and weeks of resubmission cycles. Ensure your annual returns are current, your DSC is active and correctly linked to the MCA portal, your utility bills are dated within 2 months, and your MGT-14 is already approved before you start filling the E-CHNG form. Taking 2 to 3 days for document preparation can save you 2 to 3 weeks of back-and-forth with the ROC.