AGM Compliance Guide for Private Limited Companies in India

Every Private Limited Company registered in India must hold an Annual General Meeting (AGM) each calendar year under Section 96 of the Companies Act, 2013. The AGM is the single most critical shareholder meeting of the year, where members approve audited financial statements, declare dividends, appoint directors, and appoint the statutory auditor. Missing the AGM deadline triggers penalties of up to ₹1 lakh on the company and ₹5,000 per day of continuing default under Section 99, along with personal liability for every director and officer in default.

This guide covers the complete AGM compliance framework for Private Limited Companies in India for 2026: statutory deadlines, notice requirements, quorum rules, types of resolutions, post-AGM filings with the MCA, penalty structures, and practical checklists. Whether your company has 2 shareholders or 200, the AGM process follows the same legal framework under the Companies Act, 2013.

What is AGM Compliance for Private Limited Companies?

AGM compliance refers to the legal obligation of every Private Limited Company to hold an Annual General Meeting of its shareholders within the timeline prescribed under Section 96 of the Companies Act, 2013, and to complete all associated pre-meeting, during-meeting, and post-meeting requirements including notice dispatch, quorum verification, resolution passing, minutes recording, and statutory filings with the Registrar of Companies (ROC).

The AGM is distinct from Board Meetings (which are meetings of directors only). At the AGM, the shareholders exercise their ownership rights by approving or rejecting the Board's proposals on financial statements, dividends, director appointments, and auditor appointments. The Companies Act, 2013, classifies AGM business into "ordinary business" and "special business," each with specific procedural requirements. Ordinary business covers the four recurring items that every company must address annually, while special business encompasses any additional matter requiring shareholder approval, such as alteration of the company's articles or approval of related party transactions.

AGM compliance is administered by the Ministry of Corporate Affairs (MCA) through the ROC. Post-AGM filings are submitted electronically on the MCA V3 portal. Non-compliance carries both monetary penalties and administrative consequences including director disqualification.

AGM Timeline and Deadlines for FY 2025-26

Understanding the statutory timeline is the first step to AGM compliance. The Companies Act prescribes different deadlines for the first AGM and subsequent AGMs, along with a maximum gap rule between two consecutive AGMs.

Subsequent AGM (Most Companies)

Section 96(1) requires every company to hold an AGM within 6 months from the close of the financial year. For a Private Limited Company with a financial year ending 31 March 2026, the AGM must be held on or before 30 September 2026. This is the most common scenario for established companies that have already held at least one AGM.

First AGM (Newly Incorporated Companies)

For a newly incorporated company, the first AGM must be held within 9 months from the date of closing the first financial year. If the company was incorporated on 15 November 2025, its first financial year closes on 31 March 2026, and the first AGM must be held by 31 December 2026 (9 months from 31 March). If the first AGM is held within this 9-month window, no separate AGM is required in the year of incorporation.

Maximum Gap Between Two AGMs

The gap between two consecutive AGMs must not exceed 15 months. If a company held its AGM on 20 August 2025, the next AGM must be held by 20 November 2026 at the latest (15 months from the previous AGM). In practice, the 6-month-from-FY-close rule and the 15-month gap rule work together, and the earlier deadline applies.

Extension by ROC

The Registrar of Companies can grant a 3-month extension for holding a subsequent AGM (not the first AGM). The company must apply to the ROC before the original deadline passes, stating valid reasons for the extension. With the extension, the maximum gap from the previous AGM becomes 15 months. Extensions are granted sparingly and typically only for genuine operational difficulties.

AGM Notice Requirements Under Section 101

AGM notice is a formal written communication sent to every member, director, and the statutory auditor of the company, informing them of the date, time, venue, and agenda of the Annual General Meeting, dispatched at least 21 clear days before the meeting date as mandated by Section 101 of the Companies Act, 2013.

21 Clear Days' Notice

The notice must be sent at least 21 clear days before the AGM. "Clear days" exclude the day the notice is sent and the day of the meeting. If the AGM is scheduled for 30 September, the notice must be dispatched on or before 8 September (counting backwards: 9 September to 29 September = 21 clear days). The notice period is calculated from the date of dispatch, not the date of receipt.

Who Receives the Notice

Under Section 101(3), the AGM notice must be sent to:

• Every member of the company entitled to vote at the meeting
• Every director of the company
• The statutory auditor of the company
• Legal representatives of any deceased member
• The assignee of an insolvent member, if applicable

Mode of Sending Notice

The AGM notice can be sent by post, registered post, speed post, courier, or electronic mode. Section 20 of the Companies Act, 2013, specifically permits sending notices by email to the email address registered with the company. For companies with a large membership, electronic dispatch is the most efficient and cost-effective method. The company must maintain a record of dispatch (postal receipts or email delivery confirmations) as proof.

Contents of the Notice

A valid AGM notice must contain:

• Day, date, hour, and full address of the venue
• Statement that a member entitled to attend and vote can appoint a proxy (with Form MGT-11 attached)
• List of ordinary business items (financial statements, dividend, director appointment, auditor appointment)
• List of special business items with an explanatory statement under Section 102
• For video conferencing AGMs: login credentials, platform details, and instructions for electronic participation

Shorter Notice (Section 101(1))

An AGM can be validly held at shorter notice if consent is obtained from shareholders holding at least 95% of the voting rights in the company. For a Private Limited Company with 4 shareholders holding equal stake, at least 4 shareholders (ceiling of 95% of 4 = 3.8, rounded to 4) must consent. The consent must be in writing and obtained before or at the meeting.

Quorum Rules for AGM Under Section 103

Quorum is the minimum number of members who must be personally present at a general meeting for any business transacted at that meeting to be valid. For Private Limited Companies, the quorum is 2 members personally present as specified in Section 103 of the Companies Act, 2013.

Quorum for Different Company Types

What Happens If Quorum Is Not Present

If quorum is not present within 30 minutes of the scheduled time, the meeting stands adjourned. The adjournment follows these rules:

• The meeting is adjourned to the same day in the following week, at the same time and place
• If that day falls on a national holiday, the adjourned meeting is held on the next working day
• At the adjourned meeting, the members actually present constitute the quorum, regardless of their number
• The Articles of Association can prescribe different adjournment rules

A proxy is not counted for determining quorum. Only members personally present (physically or through video conferencing) count towards quorum. This is particularly relevant for Private Limited Companies where the quorum is just 2 members, meaning both must attend personally.

Ordinary Business vs Special Business at AGM

The Companies Act, 2013, categorises AGM business into two types: ordinary business and special business. This classification determines the notice requirements, voting thresholds, and documentation obligations for each agenda item.

Ordinary Business (Section 102(2))

Ordinary business consists of four specific items that are transacted at every AGM:

1. Adoption of financial statements: The audited Balance Sheet, Profit and Loss Account, Cash Flow Statement, Board's Report under Section 134, and the Auditor's Report are presented to members for adoption. Members can ask questions, seek clarifications, and vote to adopt or reject the statements.
2. Declaration of dividend: The Board of Directors recommends a dividend amount based on the company's profits. Members vote to declare the dividend. Members cannot declare a dividend higher than the Board's recommendation but can approve a lower amount or no dividend.
3. Appointment of directors in place of retiring directors: Under Section 152, at least two-thirds of the total directors of a Private Limited Company must be liable to retire by rotation. One-third of such directors retire at every AGM and are eligible for reappointment. Members vote on the reappointment of each retiring director.
4. Appointment of statutory auditor and fixation of remuneration: The auditor's appointment is approved by members for a term of 5 consecutive years (individual auditor) or two terms of 5 years each (audit firm). Members also fix or authorise the Board to fix the auditor's remuneration.

Ordinary business requires an ordinary resolution, which is passed by a simple majority of votes cast by members present in person or through proxy.

Special Business (Section 102)

Any business transacted at an AGM that is not classified as ordinary business is special business. Common examples include:

• Increase in authorised share capital (increase share capital guide)
• Alteration of Memorandum or Articles of Association
• Appointment of additional or alternate directors (appoint a director)
• Removal of a director before the expiry of their term (remove a director)
• Approval of related party transactions under Section 188
• Issue of shares on a preferential basis
• Approval of loans to directors under Section 185
• Change of the registered office from one state to another

For special business, the AGM notice must include an explanatory statement under Section 102 setting out all material facts, the nature of concern or interest of each director or KMP, and any other relevant information that enables members to make an informed decision.

Ordinary Resolution vs Special Resolution

An ordinary resolution under Section 114(1) of the Companies Act, 2013, is a resolution passed at a general meeting by a simple majority of votes cast by members who, being entitled to vote, are present in person or through proxy.

A special resolution under Section 114(2) of the Companies Act, 2013, is a resolution passed at a general meeting where the votes cast in favour are at least three times the votes cast against it (75% majority), with the notice specifying the intention to propose the resolution as a special resolution.

"Votes cast" means the total number of votes actually cast at the meeting, not the total voting power of all members. Abstentions and absent members are excluded from the calculation. For example, if 100 votes are cast at an AGM and 76 are in favour, a special resolution is passed (76% > 75%). If only 74 are in favour, the special resolution fails.

Proxy Rules Under Section 105

A proxy is a person appointed by a member of the company to attend and vote at a general meeting on the member's behalf. The instrument appointing a proxy is called the proxy form, prescribed as Form MGT-11 under the Companies (Management and Administration) Rules, 2014.

Key Proxy Rules for Private Limited Companies

• Right to appoint proxy: Every member entitled to attend and vote at the AGM has the right to appoint a proxy under Section 105(1)
• Proxy need not be a member: In a Private Limited Company, the proxy holder does not need to be a member of the company
• Proxy form deadline: Form MGT-11 must be deposited at the registered office at least 48 hours before the meeting
• Proxy cannot speak: A proxy can attend and vote but cannot speak at the meeting unless the articles permit it
• One proxy per member: A member can appoint only one proxy for a particular meeting. If a member appoints two proxies, neither is valid
• Member with two or more proxies: A member holding shares in different capacities (personal, HUF, trust) can appoint different proxies for each capacity
• Revocation of proxy: A member can revoke a proxy appointment by attending the meeting personally or by submitting a later-dated proxy form before the 48-hour deadline

The AGM notice must include a statement that the member is entitled to appoint a proxy and must attach a blank Form MGT-11 for the member's convenience. The proxy form must be signed by the member and must specify the meeting, the date, the name of the proxy holder, and the resolutions on which the proxy is authorised to vote.

Conducting the AGM: Step-by-Step Process

A well-conducted AGM follows a structured sequence of events. Here is the complete process from preparation to closure:

Pre-AGM Preparation (30 to 45 Days Before)

1. Complete the statutory audit of financial statements for the financial year
2. Hold a board meeting to approve the audited financial statements and Board's Report
3. Pass a board resolution fixing the date, time, and venue of the AGM
4. Prepare the AGM notice with the complete agenda (ordinary and special business)
5. If any special business is proposed, draft the explanatory statement under Section 102
6. Dispatch the AGM notice to all members, directors, and the auditor at least 21 clear days before the meeting

48 Hours Before the Meeting

1. Collect and verify all proxy forms (Form MGT-11) received at the registered office
2. Prepare the attendance register for member signatures
3. Arrange the venue with adequate seating, audio-visual equipment (if presenting financial statements), and voting materials
4. If conducting a virtual AGM, test the video conferencing platform and share login details with all members

On the Day of AGM

1. Registration: Members sign the attendance register upon arrival. Verify identity against the register of members.
2. Quorum check: At the scheduled time, verify that at least 2 members are personally present. If quorum is not met within 30 minutes, adjourn the meeting.
3. Call to order: The Chairperson calls the meeting to order, confirms quorum, and reads out the notice and agenda.
4. Ordinary business: Present each ordinary business item sequentially. Allow members to ask questions and provide clarifications. Put each item to vote by show of hands (default) or poll (if demanded).
5. Special business: Present each special business item with the explanatory statement. Conduct voting as required (ordinary resolution or special resolution).
6. Declaration of results: The Chairperson declares the result of each resolution as passed or rejected.
7. Close of meeting: After all agenda items are addressed, the Chairperson formally closes the meeting and thanks the members for attending.

Post-AGM Actions (Within 30 to 60 Days)

1. Prepare and get the AGM minutes signed by the Chairperson within 30 days (Section 118)
2. File Form AOC-4 (financial statements) within 30 days of the AGM
3. File Form ADT-1 (auditor appointment) within 15 days of the AGM
4. File Form MGT-7 (annual return) within 60 days of the AGM
5. File Form MGT-14 for any special resolutions within 30 days of passing
6. Pay the declared dividend to shareholders within 30 days of declaration

Post-AGM Filings with MCA

Three mandatory forms must be filed with the Registrar of Companies after the AGM, each with its own deadline and penalty structure. A fourth form (MGT-14) is required if any special resolution was passed.

Form AOC-4: Financial Statements (Within 30 Days)

Form AOC-4 is the filing of the company's audited financial statements with the ROC. It must be filed within 30 days of the AGM. The form includes:

• Audited Balance Sheet and Statement of Profit and Loss
• Cash Flow Statement (except for small companies and OPCs)
• Notes to Accounts
• Board's Report under Section 134
• Independent Auditor's Report
• Statement of changes in equity, if applicable

The form is digitally signed by the authorised director and certified by the statutory auditor using their DSC. The government fee ranges from ₹200 to ₹600 based on the authorised capital slab. Companies required to file in XBRL format use AOC-4 XBRL. Late filing attracts a penalty of ₹100 per day of delay with no cap.

Form MGT-7: Annual Return (Within 60 Days)

Form MGT-7 captures a comprehensive snapshot of the company's status during the financial year. It must be filed within 60 days of the AGM. Key disclosures include:

• Registered office address and principal business activities
• Details of share capital (authorised, issued, subscribed, and paid-up)
• Shareholding pattern and changes during the year
• Details of directors, KMP, and changes during the year
• Details of meetings held (board meetings and general meetings)
• Details of penalties, punishments, and compounding of offences

Companies qualifying as small companies (paid-up capital up to ₹4 crore and turnover up to ₹40 crore) can file the simplified Form MGT-7A. Companies with paid-up capital of ₹10 crore or more require certification by a Company Secretary in practice, who issues the certificate in Form MGT-8. Government fee starts at ₹200. Late filing penalty is ₹100 per day.

Form ADT-1: Auditor Appointment (Within 15 Days)

If the statutory auditor was appointed or re-appointed at the AGM, file Form ADT-1 within 15 days of the meeting. The form captures the auditor's name, membership number, firm registration number, date of appointment, and tenure. Attach the auditor's written consent letter and the AGM resolution. Government fee is ₹200.

Form MGT-14: Special Resolutions (Within 30 Days)

If any special resolution was passed at the AGM, file Form MGT-14 with the ROC within 30 days of passing the resolution. Attach a certified copy of the resolution and the explanatory statement. This filing is required under Section 117 of the Companies Act, 2013. Government fee is ₹200 to ₹600 based on authorised capital.

Penalties for AGM Non-Compliance Under Section 99

Section 99 of the Companies Act, 2013, prescribes the penalty for failure to hold an AGM within the statutory deadline. The penalties apply to both the company and every officer in default (directors, company secretary, and any person in accordance with whose directions the Board acts).

Penalty Structure

Practical Penalty Calculation

Consider a company that holds its AGM 45 days late (on 14 November instead of 30 September) and files AOC-4 and MGT-7 on the last permissible day after the late AGM. The penalty exposure is:

• Section 99 penalty: Up to ₹1 lakh on the company + 45 days x ₹5,000 = ₹2,25,000 continuing default. Total exposure: up to ₹3,25,000
• Officers' liability: Each director faces up to ₹1 lakh + ₹2,25,000 in continuing default penalties
• Post-AGM filing deadlines (AOC-4 within 30 days, MGT-7 within 60 days) run from the actual AGM date, not the original deadline

In practice, the Registrar imposes penalties through an adjudication process. The company receives a notice, and the adjudicating officer determines the actual penalty amount based on the nature and duration of default, the company's financials, and whether the default was deliberate. Companies that voluntarily disclose the default and file before receiving the show-cause notice from the ROC are typically treated more leniently during adjudication. The adjudication order is issued in writing and can be appealed before the Regional Director within 60 days.

AGM vs EGM: Key Differences

An Extraordinary General Meeting (EGM) is a general meeting of the shareholders of a company called under Section 100 of the Companies Act, 2013, to transact urgent business that cannot wait until the next Annual General Meeting. Unlike the AGM, an EGM has no fixed annual schedule and is called only when specific circumstances require immediate shareholder approval.

When to Call an EGM

Common scenarios requiring an EGM include:

• Removal of a director before the expiry of their term under Section 169 (director removal process)
• Approval of urgent related party transactions that cannot wait until the AGM
• Alteration of the Memorandum of Association or Articles of Association
• Voluntary winding up of the company
• Conversion of the company from Private Limited to Public Limited or vice versa
• Issue of shares on a rights basis or preferential basis

Requisition by Members

Under Section 100(2), members holding not less than 10% of the paid-up share capital with voting rights can requisition the Board to call an EGM. The Board must call the EGM within 21 days of receiving the requisition, and the meeting must be held within 45 days of the requisition date. If the Board fails to act, the requisitioning members themselves can call the EGM within 3 months of the requisition. The requisition must state the matters to be considered at the meeting and must be signed by the requisitioning members. The Board cannot refuse a valid requisition; doing so exposes directors to personal liability.

Virtual AGM and E-Voting Provisions

A virtual AGM is an Annual General Meeting conducted through video conferencing (VC) or other audio-visual means (OAVM) where members participate electronically rather than being physically present at the venue, as permitted by MCA circulars and the Companies (Management and Administration) Rules, 2014.

MCA Provisions for Virtual AGMs

The Ministry of Corporate Affairs initially permitted virtual AGMs during the COVID-19 period through a series of circulars. These provisions have been extended and refined over subsequent years. For 2026, companies should check the latest MCA circulars for the current status of virtual AGM permissions. Key requirements include:

• The AGM notice must specify the VC platform, login credentials, and participation instructions
• Members must be able to participate, ask questions, and vote electronically
• The company must ensure that the VC platform can handle the expected number of participants
• A recording of the virtual AGM must be maintained as part of the company's records
• The Chairperson must ensure that quorum is maintained throughout the meeting

E-Voting Under Section 108

Section 108 of the Companies Act, 2013, mandates e-voting for:

• Companies with 1,000 or more members
• Listed companies (not applicable to most Private Limited Companies)

Most Private Limited Companies have fewer than 200 members and are not required to provide e-voting. For companies conducting virtual AGMs, the voting mechanism (show of hands, poll via VC platform, or separate e-voting system) must be clearly specified in the AGM notice. Companies that voluntarily adopt e-voting must comply with the e-voting rules including appointment of a scrutiniser, cut-off date for eligibility, and results declaration within 48 hours.

AGM Minutes Under Section 118

AGM minutes are the official written record of all proceedings at the Annual General Meeting, including resolutions proposed, voting results, key discussions, and decisions taken, prepared and signed by the Chairperson within 30 days of the meeting as required under Section 118 of the Companies Act, 2013.

Requirements for Valid Minutes

• Minutes must be prepared within 30 days of the conclusion of the meeting
• The Chairperson must sign each page of the minutes and the last page must be signed and dated
• Minutes must contain a fair and correct summary of the proceedings, not a verbatim record
• The text of each resolution (ordinary or special) must be recorded exactly as proposed and voted upon
• Voting results must be recorded: number of votes for, against, and abstentions
• Minutes must be maintained in a minutes book kept at the registered office
• Pages of the minutes book must be consecutively numbered
• Minutes must be preserved for a minimum of 8 years from the date of the meeting

Evidentiary Value of Minutes

Under Section 118(7), the minutes signed by the Chairperson are prima facie evidence of the proceedings. Until the contrary is proved, the meeting is deemed to have been duly called and held, the proceedings are deemed to have taken place, and all appointments made at the meeting are deemed valid. This makes properly maintained minutes a critical legal document for the company.

AGM Compliance Requirements: Pvt Ltd vs Public Ltd vs OPC

The AGM requirements differ based on the company type. This comparison helps identify which requirements apply to your company.

Private Limited Companies that qualify as small companies (paid-up capital up to ₹4 crore and turnover up to ₹40 crore) enjoy some relaxations in annual return filing (MGT-7A instead of MGT-7) and are exempt from preparing a Cash Flow Statement. However, the AGM requirement itself, the notice period, quorum, and post-AGM filing deadlines remain identical for all Private Limited Companies regardless of size. Small company status does not reduce or extend the 6-month AGM deadline or the 21-day notice requirement in any way.

AGM Compliance Checklist for FY 2025-26

Use this checklist to track every AGM compliance requirement for the financial year ending 31 March 2026. Each item links to the relevant section of the Companies Act, 2013.

Pre-AGM Checklist (April to August 2026)

• ☐ Complete statutory audit of financial statements for FY 2025-26
• ☐ Hold board meeting to approve audited financial statements and Board's Report
• ☐ Pass board resolution fixing AGM date, time, and venue
• ☐ Prepare AGM notice with agenda for ordinary and special business
• ☐ Prepare explanatory statement under Section 102 for any special business
• ☐ Dispatch AGM notice to all members, directors, and auditor (21 clear days before AGM)
• ☐ Attach proxy form (MGT-11) with the AGM notice
• ☐ Attach financial statements, Board's Report, and Auditor's Report with the notice

AGM Day Checklist (By 30 September 2026)

• ☐ Verify proxy forms received at least 48 hours before the meeting
• ☐ Arrange venue at registered office or within the same city/town
• ☐ Verify quorum (2 members personally present for Pvt Ltd)
• ☐ Transact ordinary business: adopt financial statements, declare dividend, appoint directors, appoint auditor
• ☐ Transact special business (if any) with explanatory statement
• ☐ Record voting results for each resolution
• ☐ Close the meeting and note the proceedings for minutes

Post-AGM Checklist (October to November 2026)

• ☐ Prepare and sign AGM minutes within 30 days (Section 118)
• ☐ File Form ADT-1 within 15 days if auditor appointed/re-appointed
• ☐ File Form AOC-4 within 30 days of AGM
• ☐ File Form MGT-14 within 30 days for any special resolutions
• ☐ File Form MGT-7 (or MGT-7A) within 60 days of AGM
• ☐ Pay declared dividend to shareholders within 30 days of declaration
• ☐ Complete DIR-3 KYC for all directors by 30 September
• ☐ File ITR-6 by 31 October (for companies requiring audit)

Common AGM Compliance Mistakes and How to Avoid Them

Holding AGM Without Proper Notice

Sending the AGM notice fewer than 21 clear days before the meeting, or failing to send it to all members, can invalidate the AGM and every resolution passed at it. A disgruntled member can challenge the meeting's validity before the NCLT. Always maintain proof of dispatch (email delivery reports, courier receipts, registered post acknowledgment) and count the 21 clear days correctly by excluding both the date of dispatch and the date of the meeting. Companies that send notices by email should retain server-side delivery logs, not just "sent" confirmations, since delivery confirmation is the standard of proof expected during regulatory reviews.

Not Including Explanatory Statement for Special Business

Section 102 requires an explanatory statement for every item of special business. The statement must disclose all material facts, the nature of concern or interest of directors/KMP, and any other information that enables members to understand the item and make an informed voting decision. Omitting the explanatory statement renders the special business item void and any resolution passed on it is invalid.

Confusing Board Meeting with AGM

Some directors mistakenly believe that a board meeting where financial statements are approved substitutes for the AGM. The board meeting and AGM are entirely separate legal requirements. The board meeting is a meeting of directors, while the AGM is a meeting of shareholders. Both are mandatory. The board meeting must precede the AGM because the Board approves the financial statements before presenting them to shareholders. The AGM must then independently adopt these statements through a shareholder vote. Even if all shareholders are also directors, the company must conduct both meetings as separate events with separate minutes.

Filing AGM-Dependent Forms Before the AGM

Forms AOC-4 and MGT-7 can only be filed after the AGM has been held because the filing deadlines run from the AGM date. Filing these forms before holding the AGM is procedurally incorrect. Complete the AGM first, then file the forms within the prescribed deadlines. The MCA portal validates the AGM date entered in the form against the company's records.

Overlooking the Change of Auditor Process

Changing the statutory auditor requires compliance with Section 139 and filing of Form ADT-1 within 15 days. The outgoing auditor must submit a resignation letter, and the company must file Form ADT-3 (Notice of Resignation by Auditor) within 30 days. The new auditor's appointment must be approved by members at the AGM. Handling auditor changes incorrectly can create complications in AOC-4 filing (auditor change process). Before the new auditor accepts the appointment, they must obtain a No Objection Certificate from the outgoing auditor and confirm that no professional fees remain unpaid. If the outgoing auditor raises objections, the company must address them before the ROC accepts the new auditor's ADT-1 filing.

Key MCA Forms and Related Resources

The following forms are directly connected to AGM compliance. Each form has a specific filing window and penalty for late submission.

Related Resources

• Private Limited Company Compliance -- Complete annual compliance service including AGM coordination and filings
• ROC Annual Filing -- AOC-4 and MGT-7 filing service for all company types
• Register a Private Limited Company -- Start a new company with full compliance support
• Appointment of Director -- Process for appointing new directors at or between AGMs
• Removal of Director -- Section 169 procedure for removing a director before term expiry
• Secretarial Compliance Services -- End-to-end company secretarial support
• Change of Auditor -- Process for changing the statutory auditor of a company
• Increase Authorised Share Capital -- Procedure for capital increase requiring AGM approval

Summary

AGM compliance for Private Limited Companies involves holding the Annual General Meeting within 6 months of the financial year close (30 September for March FY), dispatching a 21-day notice to all members under Section 101, maintaining quorum of 2 members under Section 103, transacting ordinary and special business, recording minutes within 30 days under Section 118, and filing Form AOC-4 (30 days), MGT-7 (60 days), and ADT-1 (15 days) after the AGM. Non-compliance under Section 99 attracts penalties of up to ₹1 lakh on the company and ₹5,000 per day of continuing default. Director disqualification under Section 164(2) applies if annual returns are not filed for 3 consecutive years. Plan the AGM by mid-September, track every filing deadline separately, and engage a qualified Company Secretary to ensure zero defaults.